Accounting & Payroll Specialist
Utilities One • Kent, WA • Full Time
Posted on Fri, Jul 3, 2026
The Accounting & Payroll Specialist will be responsible for full-cycle payroll processing, IRS compliance reporting, and financial reporting for the company. Working closely with the US management team, you will ensure accurate and timely processing of payroll for both W-2 employees and 1099 contractors, maintain financial records, and support quarterly and annual tax filings. This is a full-time, in-office position based in Kent, WA.
Key Responsibilities
- Payroll Processing: Process full-cycle payroll for W-2 employees and 1099 independent contractors using QuickBooks.
- IRS Reporting: Prepare and file quarterly (941) and annual (940, W-2, 1099) tax forms in compliance with IRS requirements.
- Financial Reporting: Generate and maintain regular financial reports for company management, including P&L statements and expense summaries.
- QuickBooks Management: Maintain and reconcile accounts, manage chart of accounts, and ensure data accuracy within QuickBooks.
- Compliance & Documentation: Keep payroll records, employee files, and financial archives organized and up to date per federal and state requirements.
- Coordination: Liaise with US management and HR on payroll matters, respond to employee payroll inquiries, and support year-end closing processes.
Skills, Knowledge and Expertise
- QuickBooks: proficient user (required).
- Bilingual Russian/English preferred; strong English communication skills required.
- Solid knowledge of payroll processing: W-2 employees and 1099 independent contractors.
- Understanding of quarterly and annual IRS reporting requirements.
- Proficient in MS Office (especially Excel); strong attention to detail and numerical accuracy.
- High level of confidentiality, integrity, and ability to meet strict deadlines.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent work experience will be considered.
- Minimum 1–2 years of hands-on experience in accounting or payroll is preferred. Proven QuickBooks experience is required. Experience with W-2 and 1099 payroll, IRS reporting, and general financial reporting is a strong advantage.
Benefits
- Health Insurance plans; (health, dental, vision);
- Whole Life Insurance;
- 401k Plan;
- PTO/Paid Holidays;
- Great Work Environment;
- Career Advancement Opportunities.
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $60,000–$83,000 per year (median ~$68,000). This is an AuditFriendly estimate, not an employer-provided figure.
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