Accountant I

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Accountant I - Hogan Regional Center - Danvers, MA

The Department of Developmental Services (DDS) is excited to offer a career growth opportunity to a motivated and talented individual for the Accountant I position to function in the Northeast Region located in Danvers, MA. This position supports financial activities related to the Hogan Facilities. The key function of the Accountant I – Hogan is to serve as technical support and liaison with the Client Funds Office and the Business Office for Hogan Facility client Funds and business operation needs. This Accountant I is expected to effectively represent the Northeast Region by building respectful and collaborative partnerships with individuals, families, guardian, provider agencies and other stakeholder groups involved in the work of the Region and the Department.

This position is responsible for interpreting state regulations, guidelines, and procedures for financial operations and accounting systems; conferring with suppliers of goods and/or providers of services and their employees to explain state/agency rules, policies and accounting procedures governing payment and related financial transactions, billing correctly, calculated sales tax and late fees. The Accountant I will work in compliance with agencies accounting policies and procedures including 801 CMR (Code of Massachusetts Regulations) to ensure adherence to applicable laws, rules and regulations of the Commonwealth, Social Security Representative Payee Guidelines, and VA Fiduciary Guidelines as applicable. 

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Manages/administers Business Office general mail boxes including logging emails.

• Scans Business Office receipts and documents.

• Manages incoming Purchase Order Requests by reviewing information for accuracy and data entering the relevant information in Excel to assign a Purchase Order number.

• Enters payment transactions in MOSAIC.

• Reviews invoices and corresponding proof of delivery for accuracy prior to processing for payment.

• Learns all facets of Business Office activities and performs related duties as required.

• Assists in forecasting expenses and management of accounts as needed.

• Completes data entry related to Business Office and Client Funds.

•  Establishes and reviews requisitions for use of Client Funds, Gift Fund, and Director’s Fund for client spending activities reviewing for financial accuracy and making modifications and corrections as needed.

• Manages and distributes clients’ cash and receipts.

• Works with other DDS Hogan agency personnel and outside vendor agencies by telephone, in writing and/or in person to obtain documentation for various reports and/or projects and purchases made.

• Uses the financial statements provided by the Business Office and/or Client Funds Office and prepares EXCEL tracking as needed. 

• Reconciles requisitions and deposits documents, records, transactions, and statements to ensure math accuracy and receipts in conformance with established Commonwealth policy and standards

• Uses electronic data processing accounting systems (Excel, Access, Word and possibly MOSAIC and FMIS, scanning devices, and 10Key Calculator) to maintain effective information storage and retrieval, and to simplify manual accounting procedures.

• Conducts banking transactions at local banking institutions.

• Performs other related duties, including but not limited to\: filing documents, maintaining payment records; preparing receipt vouchers, attending staff meetings and training sessions; responding to inquiries regarding assigned agency functions; reviewing and/or approving invoices for payment; and conferring with others concerning accounting related matters, and supporting virtual records room. 

Preferred Qualifications at hire:

• Proficient in Microsoft Outlook, EXCEL, Access, and Word.
• Knowledge of MOSAIC and FMIS or other financial reporting software preferred.
• Ability to exercise sound judgment and exercise discretion in handling confidential information.
• Basic knowledge of the principles and practices of accounting including terminology, and general report writing.
• Ability to analyze and determine the applicability of general accounting data to draw conclusions and to make appropriate recommendations.
• Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc., governing assigned unit activities.
• Ability to perform mathematical calculations using formula to solve accounting problems.
• Ability to write concisely and to express thoughts clearly.
• Ability to deal tactfully with others and to establish and maintain harmonious working relationships with others.
• Ability to work independently and in a Team setting.

Agency Requirements:

• Must have reliable transportation and the ability to travel to different work sites during the work day.

Please Note:

This position is located at 450 Maple Street, Danvers, MA

Full Time\: 37.5 hours per week

Hours\: 8\:45am - 5\:00pm Monday - Friday

Days Off\: Saturday/Sunday

Pre-Hire Process:

About the Department of Developmental Services: 

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit\: www.mass.gov/dds

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search\: https\://cppdmass.gov/
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http\://www.mass.gov/hhs/cori
• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https\://www.mass.gov/lists/dds-fingerprint-background-checks

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at\: EOHHS Candidate ADA Requests.

For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS\:  Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below. 

Substitutions\: 

I. An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.* 

II. Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level for six months of the required (A) experience.* 

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. 

NOTE\:  No substitution will be permitted for the required (B) experience. 

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.