Accountant, Accounts Receivable

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Job Description:

Position Overview: The Accountant, Accounts Receivable (AR) is responsible for performing activities to support the timely and accurate maintenance of detailed accounts receivable records through an automated system.

The Accountant, AR will apply ACH, wire, check, and credit card payments to balances in the Association Management System (AMS).  This role will also process credit card chargebacks and issue past-due invoices to customers through the AMS while providing excellent customer service to internal and external customers.  Finally, the Accountant, AR performs reconciliations of various general ledger accounts, supports collection efforts through follow-up calls, and manages financial operations related to the VEBA account, including the preparation of financial statements and audit schedules.

Key Responsibilities:

Receipts/Payment Recording and Maintenance:

Apply payments received in membership, accounts receivable, and lockboxes in Nimble AMS

Apply ACH and wire payments in Nimble AMS

Apply credit card payments that are submitted outside of Nimble AMS

Deposit checks

Maintain Unapplied Receivable log

Work with business units to locate orders for/resolve unapplied receipts

Verify Check/Lockbox log

Review and process Credit Card Merchant chargebacks

Upload invoices into various customer-specific payment platforms to ensure timely processing in adherence to client requirements

Financial recordkeeping related to Accounts Receivable:

Perform daily exports of Nimble batches and import into Workday for posting

Record monthly credit card fees to the general ledger via journal entry and submit any required journal entries

Reconcile general ledger accounts to ensure accuracy and completeness

Process adjustments against customers' accounts in Nimble as needed

Other: 20%

Oversee the financial operations for the VEBA plan, including monthly reconciliations, preparation of financial statements, and development of audit schedules. Partner with HR to collect data required for accurate financial reporting

Prepare journal entries – including recurring and adjusting, monthly allocations, and reclassifications to support accurate financial close processes

Maintain a detailed accrual tracking schedule to ensure completeness and accuracy for the year-end-close

Other duties as assigned

Customer Service:

Address customers' needs as they relate to Accounts Receivable inquiries, including monitoring ABAReceivable inbox and responding to customers’ inquiries