Accountant - Accounts Receivable (AR)

Position Summary

The Accountant - Accounts Receivable (AR) is a key member of the Finance team responsible for supporting project billing, accounts receivable, and accounting activities that directly impact the Company's cash flow and financial reporting. This role combines project billing responsibilities with general accounting functions, including account reconciliations, month-end close support, financial analysis, internal controls, and audit support.

Working closely with project teams, operations, and Finance leadership, the Accountant - Accounts Receivable (AR) helps ensure accurate billing, timely collection of project-related revenue, and compliance with generally accepted accounting principles (GAAP). This position offers the opportunity to contribute to both day-to-day accounting operations and ongoing process improvement initiatives that support the Company's financial success.

Skills & Core Strengths

• Project billing and accounts receivable management
• Financial reporting and analysis
• GAAP knowledge and application
• Journal entries and account reconciliations
• Month-end close support
• Internal controls and audit support
• ERP systems and financial software proficiency
• Advanced Excel and data analysis
• Process improvement and problem-solving
• Cross-functional collaboration
• Organization and deadline management
• Strong communication and attention to detail

What You'll Do

• Prepare and process monthly project billings, billing revisions, and customer invoices accurately and in accordance with contract requirements.
• Develop and maintain Schedules of Values (SOVs) for projects requiring AIA billing documentation.
• Partner with project administration and operations teams to ensure billings accurately reflect project progress, approved change orders, retention, sales tax, and contract requirements.
• Review and analyze unbilled and underbilled project balances and assist in maintaining the accuracy of project-related balance sheet accounts.
• Research, investigate, and resolve billing discrepancies while collaborating with project teams and internal stakeholders.
• Support monthly, quarterly, and annual close activities through the preparation of journal entries, account reconciliations, and supporting schedules.
• Prepare and reconcile balance sheet accounts using BlackLine or similar account reconciliation software.
• Assist in preparing schedules, supporting documentation, and requested information for external audits and financial reviews.
• Support the execution, documentation, and testing of internal controls to ensure compliance with company policies and financial reporting requirements.
• Compile, analyze, and present financial information and reports to support management decision-making.
• Investigate accounting exceptions, identify root causes, and recommend corrective actions.
• Identify opportunities to improve billing, accounting, and financial processes and present recommendations to management.
• Maintain accurate financial records and supporting documentation in accordance with company policies and accounting standards.
• Participate in special projects and perform other accounting and finance-related duties as assigned.

What We're Looking For

• Bachelor's degree in Accounting, Finance, or a related field required.
• 2+ years of accounting, project billing, accounts receivable, or related experience required; construction or project-based billing experience preferred.
• Working knowledge of generally accepted accounting principles (GAAP).
• Experience preparing journal entries, account reconciliations, and supporting month-end close activities.
• Experience supporting internal controls, audit preparation, or financial compliance activities preferred.
• Experience with ERP systems and financial management software; BlackLine experience preferred.
• Intermediate to advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP functions, formulas, and spreadsheet development.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills with the ability to collaborate effectively across departments.
• Demonstrated ability to analyze financial information, identify issues, and recommend process improvements.

About Us

Avidex is a leading AV/IT integration company delivering innovative technology solutions across corporate, healthcare, education, and enterprise environments. We design, build, and support collaboration spaces and integrated systems that help organizations connect and work more effectively.

We pride ourselves on technical expertise, teamwork, and a commitment to excellence. Our teams partner closely with clients to deliver thoughtful solutions and long-term value.

What we offer:

• Competitive compensation plan
• Health, dental, and vision benefits
• 401(k) retirement plan with employer match
• Generous paid time off and sick leave benefits, which vary based on work location and applicable state laws
• 10 Paid Holidays
• 8 hours to volunteer on your favorite cause
• Opportunities for professional growth and development
• Collaborative and innovative work environment