Work out of Class Accounts Payable Supervisor

This is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site.

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

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Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

No One Should be Homeless - Everyone Needs a Safe, Stable Place to Call Home!

The Homeless Services Department's Business Services team is seeking a highly motivated and qualified internal staff to temporarily step into the role of Accounts Payable Supervisor through a Work Out of Class (WOC) opportunity. This is an exceptional chance to gain valuable supervisory experience, lead critical finance operations, and contribute to department-wide efficiency and compliance. In this role you will ensure accurate and efficient financial operations and be the subject matter expert of all accounts payable. If you are a strong leader with a passion for process improvement and staff development, we encourage you to apply!

The Business Services division is committed to centering equity in policy and practice, and in service to the Department's value of racial equity. Every business services employee has a responsibility for promoting equity.

This is expected to be a temporary work out of class position. It can last up to 12 months, but can end at any time. This position will report to Steven Ohl.

All current regular, probationary, recall list, and limited duration employees are eligible to apply. On-call employees must have been currently or previously hired through a civil service (competitive) process to be eligible to apply.

Key Responsibilities:

Lead and Mentor a Team:

• Supervise a team of fiscal staff, providing guidance, support, and mentorship.

• Foster a positive and collaborative work environment.

• Conduct performance evaluations and implement development plans.

• Oversee daily operations and workflow.

Manage Accounts Payable Operations:

• Ensure timely and accurate processing of invoices, payments, and reports.

• Maintain strong internal controls and ensure compliance with regulations.

• Manage vendor relationships and resolve invoice discrepancies.

Drive Process Improvement:

• Stay up-to-date on relevant laws and regulations.

• Analyze workflows, identify inefficiencies, and recommend improvements.

• Lead quality improvement initiatives and implement new procedures.

• Promote a culture of continuous improvement within the team.

To Qualify

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. 

Minimum Qualifications/Transferable Skills:

• A Bachelor’s Degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position OR equivalent transferable skills and experience of 7-10 years.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Strong leadership and supervisory skills.

• Ability to work independently to achieve goals and collaboratively when needed.

• Extensive knowledge of accounts payable principles and practices.

• Excellent communication, interpersonal, and problem-solving skills.

• Commitment to staff development and process improvement.

• Commitment to equity and inclusion in all aspects of work.

Screening and Evaluation 

The Application Packet:

•  A completed online application including a resume and cover letter. If your application does not include these two documents your application will be considered incomplete and not considered further.

• A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities.

• A cover letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set aligns with the minimum and preferred qualifications and the primary responsibilities of this role.
    
  

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications

• An evaluation of application materials to identify the most qualified candidates. Subject matter experts will evaluate your resume and cover letter based on a rubric that has been built from the qualifications listed in this job announcement and the primary responsibilities of this position.

• Consideration of top candidates through interview/s and/or assignments

Additional Details 

Routine Telework: This position is designated as “routine telework,” meaning you will be working remotely (from home); a hybrid schedule also is available. As with all routine telework positions, employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Gladys McCoy Building located at 619 NW 6th Ave Portland, Oregon 97209.

In accordance with Oregon Law, Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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