Vendor Management Specialist

Our client, a Commercial Banking company, is looking for a Vendor Management Specialist for their Toronto, ON/Hybrid location.
Responsibilities:

• The Vendor Management Specialist will support in managing the IE’s relationships with market data, research, technology product and professional services vendors.
• Work in partnership with the IE Product team, our procurement partners and other stakeholders.
• Manage vendor contracting lifecycle processes from ideation through to execution, and portfolio management of third party suppliers (30+)
• Quote meter audits – working with external market exchanges to manage audit requests and audit reports, as required
• Ensure compliance to client procurement standards, intakes, and thirdparty risk assessment (TPRA) process
• Management of documentation – maintaining centralized library of contracting documents  including NDAs, intake submissions, RFIs, RFPs, onboarding documentation, invoices, etc.
• Liaising with internal procurement, governance, operation & audit groups to ensure compliance standards are maintained for all third party suppliers
• Working with procurement on pricing negotiations with vendors, onboarding new vendors, working with contract services group to draft contracts and amendments
• Completion of required market data documentation (i.e.: market data questionnaires, exhibits, schedules, investment dealer forms, etc.)
• Coordination and circulation of draft contracts/agreements with key stakeholders – securing approvals
• Drafting executive summaries for budget owner approvals
• Ensure compliance with procurement best practices while achieving best value from vendors
• External vendor relationship management
• Working with internal business groups across Wealth – including product owners, leadership team, operations, risk teams, marketing, technology, midoffice, market data services, finance, procurement, market data services (MDS) etc.  seeking guidance from internal and external legal counsel when required
• Mediate and facilitate resolution of IMFs (issues management form) and risks that arise throughout the contracting process
• Overall portfolio management and vendor performance monitoring – alerting stakeholders of upcoming renewals and contract expirations
• Contributing to vendor performance score card data, overall contract tracker & vendor expenses, planning and forecasting for fiscal year cycles (both retail business and contact centre)
• Contribution to vendor strategic planning and analysis – tracking costs (and increases), finding greater value from suppliers and recommending cost savings
• Process improvement recommendations and aligning synergies internally within client
• Competitive intelligence (how are other brokers using the same market data and research on their platforms, new products, services, etc.)

• 3+ years’ experience with vendor management and contract lifecycle management.
• Experience supporting procurement processes and thirdparty/vendor governance activities.
• Experience coordinating or supporting Third Party Risk Assessments (TPRA).
• Exceptional organizational and documentation management skills.
• Strong project management skills and familiarity with project management methodologies (JIRA, Kanban, Agile, etc.)
• Experience using TPRA platforms such as Archer, Coupa Risk Assess, or similar systems.
• Experience with procurement systems and workflows.
• Prior experience within online brokerage environments and/or prior FI experience.
• Experience working with market data and industry research vendors.
• Highly organized and detailoriented.
• Strong stakeholder management and relationshipbuilding skills.
• Ability to work independently and hit the ground running.
• Adaptable and comfortable navigating changing priorities.
• Strong sense of ownership and accountability.

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities