Supervisor, Accounts Payable

Overview

Concentra is recognized as the nation’s leading occupational health care company.
With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable department, supervising staff, and ensuring the timely and accurate processing of invoices and vendor payments. The Accounts Payable Supervisor is also responsible for enforcing internal controls and polices, improving processes, coordinating payments, and collaborating with other departments like Finance, Accounting and Procurement. 

Responsibilities

• Supervise and develop accounts payable staff.
• Work with manager to set goals and objectives for the team and manage workload distributions.
• Collaborate with manager to establish and enforce standard procedures and internal controls.
• Monitor daily activities and resolve complex issues or disputes.
• Ensure the timely and accurate processing of all invoices and payments.
• Coordinate and manage payment runs (e.g. checks and ACH).
• Oversee vendor onboarding, including W-9 collection and 1099 reporting.
• Reconcile vendor accounts and work with vendors to address inquiries and payment issues.
• Ensure compliance with all applicable regulations and company policies.
• Support month-end and year-end close processes.
• Monitor accounts payable aging reports.
• Work with manager to identify and implement opportunities for process improvements and automation to enhance efficiency.
• Create process documentation to ensure a clear understanding of the operating procedures for all Accounts Payable processes.
• Work closely with other departments, such as procurement, fixed assets, accounting and finance, to resolve discrepancies and ensure smooth operations.
• Support special projects and undertake other duties as requested.

Qualifications

Education Level: Some College
Degree must be from an accredited college or university.

Job-Related Experience

• Customarily has at least the following experience: 5+ years in Accounts Payable or accounting related field at least 2 years of supervisory experience
• Minimum of 3 years in an office environment
• Experience working in a high-volume multiple facility operating structure environment is a plus
• Accounts payable high-volume experience with various AP vendor types is a plus
• Good interpersonal skills
• Excellent communication, leadership and problem-solving skills
• Detailed-oriented and highly organized
• Basic Math Skills
• Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail

Job-Related Skills/Competencies

• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
• Attention to detail and accuracy.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle)
• Ability to work independently and as part of a team.
• Work with leadership team to identify areas of risk or potential improvements.
• Possess a continual sense of curiosity and desire to improve processes.
• Ability to follow company and departmental policies and guidelines

Additional Data

• 401(k) Retirement Plan with Employer Match
• Medical, Vision, Prescription, Telehealth, & Dental Plans
• Life & Disability Insurance
• Paid Time Off
• Colleague Referral Bonus Program
• Tuition Reimbursement
• Commuter Benefits
• Dependent Care Spending Account
• Employee Discounts

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation, if required.

This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management.

Concentra is an Equal Opportunity Employer, including disability/veterans. Concentra provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, pregnancy, protected veteran status, disability, or other protected categories. In addition, Concentra Inc. complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it maintains facilities. 

Concentra is an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state or local fair employment practice laws.