Supervisor Accounts Payable

Job Description:

Primary Duties:

• Supervise daily accounting activities, including general ledger maintenance, account reconciliations, and financial transaction processing.
• Coordinate and oversee monthly, quarterly, and annual financial close activities to ensure accurate and timely reporting.
• Review journal entries, account reconciliations, financial schedules, and supporting documentation for accuracy and completeness.
• Ensure compliance with generally accepted accounting principles, company policies, and internal control requirements.
• Support preparation of financial statements, management reports, and related reporting requirements.
• Assist with internal and external audit activities by providing documentation, analysis, and responses to audit inquiries.
• Identify and implement process improvements that enhance operational efficiency, reporting accuracy, and control effectiveness.
• Collaborate with finance, operations, and other business partners to support organizational initiatives and resolve accounting issues.
• Assist with budgeting, forecasting, and financial analysis activities as needed.
• Monitor workload distribution and team performance to ensure departmental objectives and deadlines are achieved.
• Hires, trains, coaches, counsels, and evaluates performance of direct reports.

Primary duties may include, but are not limited to:

• Support implementation of accounting system enhancements and process improvement initiatives.
• Assist with development and maintenance of accounting policies, procedures, and documentation.
• Participate in special projects, financial reviews, and compliance initiatives.
• Support regulatory and financial reporting requirements as assigned.
• Performs other duties as assigned.

Job Requirements

Education and Experience Requirements:

• Requires a Bachelor's degree in Accounting, Finance, or a related discipline;
• 5+ years of experience in accounting, financial reporting, audit, or a related financial field, including leadership, lead, or supervisory experience,
• Or any combination of education and experience, which would provide an equivalent background.

Preferred:

• Certified Public Accountant (CPA) certification or progress toward CPA certification.
• Experience in a manufacturing or industrial environment preferred.

Knowledge, Skills, and Abilities:

• Strong knowledge of generally accepted accounting principles and financial reporting requirements.
• Knowledge of internal controls, audit processes, and accounting best practices.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent organizational and time management abilities.
• Strong leadership and employee development capabilities.
• Effective written and verbal communication skills.
• Proficiency with accounting systems, financial reporting tools, and spreadsheet applications.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.

Essential and Physical Functions:

• Ability to analyze financial information and make sound business decisions.
• Strong critical thinking, organizational, and problem-solving capabilities.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Effective communication with employees, leadership, auditors, and business partners.
• Ability to sit or stand for extended periods while performing work activities.
• Frequent use of computers and standard office equipment.
• Visual acuity sufficient to review financial reports, supporting documentation, and electronic information.
• Ability to remain focused while managing detailed financial activities and deadlines.

Work Environment:

• Perform work primarily in an office environment with regular interaction across accounting, finance, operations, and leadership teams.
• Frequent use of computers, financial systems, and reporting tools to perform assigned responsibilities.
• Occasional interaction with manufacturing and operational personnel to support business activities.
• Fast-paced environment requiring strong organizational skills, confidentiality, and attention to detail.

• Compliance with all company policies and procedures to maintain a safe working environment.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

The Supervisor, Accounts Payable is responsible for overseeing daily accounts payable operations and leading a team responsible for invoice processing, vendor support, payment preparation, and workflow management. This role contributes to organizational objectives by ensuring accurate, timely, and compliant processing of accounts payable transactions while maintaining strong internal controls and operational efficiency. The position serves as a functional lead for assigned accounts payable processes and systems, providing guidance, resolving complex issues, and supporting continuous improvement initiatives. This role plays a key part in maintaining vendor relationships, supporting financial reporting requirements, and achieving departmental performance objectives.

Primary Duties:

• Supervise daily accounts payable operations to ensure accurate and timely processing of invoices, payment requests, and related financial transactions.
• Assign, prioritize, and monitor team workloads to ensure service levels, deadlines, and quality standards are achieved.
• Provide leadership, training, coaching, and technical guidance to accounts payable team members.
• Review, approve, and resolve complex invoice discrepancies, payment exceptions, vendor issues, and workflow challenges.
• Monitor accounts payable activities to ensure compliance with company policies, internal controls, and financial procedures.
• Serve as a departmental resource for accounts payable processes, system functionality, and transaction-related inquiries.
• Collaborate with accounting, purchasing, receiving, operations, and other departments to resolve discrepancies and improve process efficiency.
• Support month-end and year-end close activities by ensuring timely completion of accounts payable transactions and related reporting requirements.
• Review vendor information and support vendor management activities to ensure accuracy and compliance with established procedures.
• Maintain documentation, procedures, and process controls supporting accounts payable operations.
• Identify opportunities for process improvements, automation, and operational efficiencies that enhance departmental performance.
• Hires, trains, coaches, counsels, and evaluates performance of direct reports.

Primary duties may include, but are not limited to:

• Support system implementations, upgrades, testing, and process enhancement initiatives.
• Assist with development and maintenance of departmental procedures, work instructions, and training materials.
• Prepare operational reports and performance metrics for leadership review.
• Support internal and external audit activities by providing documentation and explanations related to accounts payable processes.
• Performs other duties as assigned.

Job Requirements

Education and Experience Requirements:

• Requires a Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline;
• 3+ years of experience in accounts payable, accounting, finance, or related financial operations, including lead or supervisory experience,
• Or any combination of education and experience, which would provide an equivalent background.

Preferred:

• Experience supporting high-volume transaction environments, process improvement initiatives, financial controls, and enterprise financial systems.

Knowledge, Skills, and Abilities:

• Strong knowledge of accounts payable processes, invoice processing, payment workflows, and vendor management practices.
• Knowledge of accounting principles, internal controls, and financial operations.
• Strong analytical, problem-solving, and decision-making abilities.
• Excellent organizational and time management skills.
• Strong leadership and employee development capabilities.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Proficiency with financial systems, reporting tools, and spreadsheet applications.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.

Essential and Physical Functions:

• Ability to analyze operational and financial information and resolve complex issues.
• Strong critical thinking, organizational, and decision-making capabilities.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Effective communication with employees, vendors, auditors, and business partners.
• Ability to lead and support team performance in a dynamic environment.
• Ability to sit or stand for extended periods while performing work activities.
• Frequent use of computers and standard office equipment.
• Visual acuity sufficient to review invoices, reports, financial records, and electronic information.
• Ability to remain focused while managing multiple deadlines and operational priorities.

Work Environment:

• Perform work primarily in an office environment with regular interaction across accounting, procurement, operations, receiving, and finance teams.
• Frequent use of computers, financial systems, and reporting tools to perform assigned responsibilities.
• Occasional participation in meetings, training sessions, audits, and process improvement initiatives.
• Fast-paced environment requiring strong organizational skills, attention to detail, and effective communication.

• Compliance with all company policies and procedures to maintain a safe working environment.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.