Substitute Secretary/Accountant

Boone County Schools

Job Description

Position Title:

Substitute Secretary

Employment Status:

Substitute (As Needed)

Reports To:

Building Principal, Department Supervisor, and/or Superintendent's Designee

FLSA Status:

Non-Exempt

Position Summary

The Substitute Secretary provides clerical, administrative, and customer service support during the absence of regular office personnel. The substitute assists with the efficient operation of the school or department by performing office duties, maintaining records, communicating with students, staff, parents, and the public, and ensuring confidential information is handled appropriately in accordance with Boone County Schools policies and procedures.

Essential Duties and Responsibilities

1. Answer telephones, greet visitors, and provide courteous assistance to students, staff, parents, and the public.
2. Perform general clerical duties including typing, filing, copying, scanning, and preparing correspondence and reports.
3. Maintain accurate student, personnel, financial, or departmental records as assigned.
4. Utilize district computer systems and office software to enter and retrieve information.
5. Process incoming and outgoing mail and distribute messages and materials.
6. Assist with student attendance, enrollment, check-in/check-out procedures, and other office functions as assigned.
7. Maintain confidentiality of student records, personnel information, and other sensitive information in accordance with federal and state laws.
8. Schedule appointments, meetings, and maintain calendars as directed.
9. Assist administrators and staff with daily operational needs and special projects.
10. Operate standard office equipment including computers, printers, copiers, scanners, calculators, and multi-line telephone systems.
11. Maintain an organized and professional office environment.
12. Follow all Boone County Schools policies, procedures, and safety protocols.
13. Perform other duties as assigned by the Building Principal, Department Supervisor, or Superintendent.

Minimum Qualifications

• High school diploma or GED required.
• Previous office, clerical, or customer service experience preferred.
• Successful completion of required criminal background check and employment screenings.
• Basic computer proficiency, including word processing, email, and data entry.
• Ability to perform the essential functions of the position.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures and equipment.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while managing multiple tasks.
• Strong customer service and interpersonal skills.
• Dependability, punctuality, flexibility, and professionalism.
• Ability to adapt quickly to different school or department office environments.

Physical Demands

• Ability to sit, stand, and walk throughout the workday.
• Ability to use computers and standard office equipment for extended periods.
• Ability to lift and carry office materials weighing up to 25 pounds.
• Ability to bend, reach, file, and perform repetitive hand movements associated with office work.

Working Conditions

The Substitute Secretary works in school offices, central office departments, or other district facilities. The position requires frequent interaction with students, staff, parents, and visitors while maintaining a professional and welcoming office environment.

Terms of Employment

Employment is on an as-needed substitute basis. Compensation shall be established by the Boone County Board of Education in accordance with applicable West Virginia Code, Board policy, and the approved substitute salary schedule.

Evaluation

Performance shall be evaluated by the Building Principal, Department Supervisor, or designee in accordance with Boone County Schools policies and procedures.