Staff Accountant - Entry Level

Location:  Gainesville, GA (On-Site)

Status: Hourly, Non-Exempt

Pay Rate:  $23.00 - $25.00/hour 

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

Vendor Management

• Create and maintain accurate vendor master records in the accounting system.
• Review vendor setup information for completeness and accuracy, including legal name, address, tax identification information, payment terms, and banking/payment information.
• Obtain and maintain required vendor documentation, including W-9s and other applicable forms.
• Ensure vendor changes are properly documented and approved in accordance with company procedures.
• Identify and resolve duplicate or inaccurate vendor records.
• Maintain accurate vendor contact information and payment terms.
• Communicate with vendors to obtain missing documentation or resolve account discrepancies.
• Assist with monitoring vendor accounts and identifying unusual or inconsistent activity.

Sales & Broker Commission Management

• Process and maintain sales and broker commission payments in accordance with established agreements, commission schedules, and company policies.
• Review commission calculations and supporting documentation for completeness and accuracy.
• Reconcile commission reports to applicable contracts, customer records, sales activity, and/or revenue records.
• Coordinate with Sales, Account Management, Finance, and other departments to obtain information necessary to calculate and process commissions.
• Maintain accurate records of commission agreements, rates, payment terms, and other supporting documentation.
• Review commission calculations for changes in rates, customer assignments, eligibility, and other factors that may impact the amount payable.
• Prepare commission payments for processing and ensure payments are made timely and accurately.
• Respond to questions from sales representatives, brokers, and internal departments regarding commission payments and calculations.
• Research and resolve discrepancies or disputes related to sales and broker commissions.
• Maintain a schedule of outstanding, accrued, and paid commissions.
• Assist with month-end accruals and reconciliations related to sales and broker commissions.
• Monitor commission payments for duplicate payments, overpayments, or other unusual activity and escalate discrepancies as appropriate.
• Maintain organized and complete documentation to support commission payments and provide documentation for audits when requested.
• Assist with periodic reviews of commission arrangements to ensure payments are consistent with applicable agreements.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• Strong understanding of accounting principles.
• Proficiency with accounting/ERP systems and Microsoft Excel.
• Strong attention to detail, organization, and ability to prioritize.
• Problem-solving mindset with the ability to work both independently and collaboratively.

The Perks of Joining Our Team:

We believe in taking care of our team.  You'll enjoy a comprehensive benefits package designed to support your well-being and financial future:

• Comprehensive Health Benefits: Medical, Dental, Vision, Short-Term/Long-Term Disability Insurance, Life insurance.
• Time to Recharge: Paid vacation and holiday pay.
• Focus on Your Wellness: We offer a robust Employee Wellness Program.
• Invest in Your Future: 401(k) with a company match.
• Support System: Employee Assistance Program provides confidential support and counseling.
• Get Rewarded for Referring Great People:  Employee referral program.

ProCare Rx will never ask for a financial commitment from an applicant as part of our recruitment process. All interviews are conducted in-person OR through video conference invitations from official company emails. For inquiries, please contact our recruitment team at HumanResources@procarerx.com. 

ProCare Rx is an Equal Opportunity Employer.