Accountant, Operations

POSITION SUMMARY: The Accountant 3, Operations, performs duties in the Accounting Department to support the Operations Division. This is a supervisory and/or highly independent professional accounting position, which maintains and processes a large volume of capital financial transactions.

 SPECIFIC DUTIES & RESPONSIBILITIES: 

•  Audits and compiles required documents for preparation of capital project budgets.
• Sets up new construction projects, spreadsheets, and budgets in the district financial system. 
• Closes out completed construction projects, the associated files, and any open transactions on the financial ledgers. 
• Assists with annual year-end closing procedures from May through August. 
• Reconciles and balances accounting records and ledgers for assigned projects, runs reports, creates spreadsheets, enters journal entries, and uploads data into the Enterprise Reporting System. 
• Analyzes department work to propose more efficient procedures and use of resources.
• Maintains and stays current with knowledge of district data systems. 
• Possesses a basic knowledge of all phases of finance, including accounts payable, budget, procurement, accounting, special revenue, and property control. 
• Reconciles and balances project accounting records and reports. 
• Directs and reviews work of staff. Researches, analyzes, and audits accounting and fiscal data, records, and reports.
• Complies with federal, state, and local financial legal requirements.
• Handles various job responsibilities/duties and is detailed oriented.

Performs any other duties as assigned. Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

COMPETENCIES: The following competencies are representative of specific skills, abilities, and attributes that must be demonstrated to perform this job successfully. 

• Achievement Focus: Sets and achieves challenging goals. Demonstrates persistence and overcomes obstacles. Measures self against standards of excellence. Recognizes and acts on opportunities. Takes calculated risks to accomplish goals.
•  Adaptability: Adapts to changes in the work environment. Manages competing demands. Accepts criticism and feedback. Changes approach or method to best fit the situation. 
• Change Management: Develops workable implementation plans. Communicates change effectively. Builds commitment and overcomes resistance. Prepares and supports those affected by change. Monitors transition and evaluates results.
• Communications: Expresses ideas and thoughts verbally. Expresses ideas and thoughts in written form. Exhibits good listening and comprehension. Keeps others adequately informed. Selects and uses appropriate communication methods. 
• Problem Solving: Identifies problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions. Resolves problems in early stages. Works well in group problem solving situations. 

DISTRICT EXPECTATIONS: All district employees must:
· Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance.
· Support the district’s vision, mission, goals, and Strategic Plan.
· Engage in civility, respect, and professionalism.
· Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities:
· Provides for continuous evaluation and research to determine the payroll needs of the school district, and implements enhancements as necessary.
· Establishes internal controls as needed to prevent potential errors or irregularities.
· Directs and supervises professional and clerical employees in the timely and proper payment of salaries and supplements in compliance with established laws, policies, procedures, and union contractual agreements.
· Supervises payroll staff in the area of direct deposit transactions, cafeteria plan deductions, federal tax calculations, Division of Retirement certification of earnings, wage and loss statement, sick leave transfers, etc.
· Resolves payroll crisis situations usually in coordination with Data Processing. Coordinates resolution of daily payroll problems and questions.
· Establishes annual pay schedules, sick leave accrual schedules, sick leave entitlement, and unearned sick leave schedules.
· Programs payroll control records for each pay date.
· Provides monthly payroll expenditures and estimates to the school board.
· Monitors payroll fund deduction payables. Initiates remittances to various outside agencies for levies, cafeteria plan deductions, union dues, unemployment compensation, savings bonds, etc.
· Provides for review of the weekly payroll reconciliation process to ensure that underpayments and overpayments are identified and corrected. Makes modifications to this process as needed to eliminate weaknesses or oversights.
· Maintains the payroll work calendar, which coordinates the scheduling of interrelated payroll functions between Payroll Department staff, Accounts Control, Data Processing, the Personnel Office, and mail services.
· Provides payroll information to each work location on a regular basis.
· Prepares various reports required for the Internal Revenue Service, Social Security Administration, Division of Retirement, Unemployment Compensation, etc.
· Establishes, processes, and releases wage garnishments for child support, alimony and/or the IRS. Maintains subsidiary records for each case.
· Provides information in response to subpoenas for employee records received from the IRS, state agencies and local attorneys. Appears at depositions and hearing when required.
· Reconciles, researches, and reviews employee wage information and IRS regulations concerning the information required on the annual form W-2 reports. Coordinates information and the W-2 production process with Data Processing in compliance with federal requirements. Provides correcting form W-2Cs and W-3s when required.
· Prepares the annual budget for the operation of the Payroll Department. Reviews departmental expenditures.
· Recruits, selects, assigns, and provides training to personnel in the Payroll Department.
· Coordinates the annual Savings Bonds Campaign for the U.S. Treasury.
· Performs any other duties as assigned.
Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other information:
Financial Responsibility: Understands financial targets and budgeted goals. Incorporates financial analysis into strategic decisions. Implements operating budget flexibly to address changing priorities. Creates sound business cases to support expenditures. Promotes conservation of organizational resources.
Job Knowledge: Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Displays understanding of how job relates to others. Uses resources effectively.
Planning & Organization: Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Sets goals and objectives. Works in an organized manner.
Problem Solving: Identifies problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions. Resolves problems in early stages. Works well in group problem solving situations.
Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.
NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.
The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.
Experience: Three (3) years of increasingly responsible experience in government accounting, finance, or business (accounting, finance, bookkeeping, Student Information System data processing, internal auditing, etc.). A master’s degree in accounting may be substituted for one (1) year of the experience requirement.
Language Skills: Reads and interprets general business and professional journals, technical procedures, or regulations. Writes reports, correspondence, and manuals. Effectively presents and responds to questions from managers and the public.
Mathematical Skills: Calculates figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Applies concepts of basic algebra and geometry.
Reasoning Ability: Solves practical problems and deals with a variety of concrete variables in situations where only limited standardization exists. Interprets a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: Microsoft Office and district data systems.
PHYSICAL DEMANDS:
Physical Activities: Standing, walking, sitting, handling, keyboarding, talking, and hearing.
Lifting Demands: Up to 10 pounds.
Reaching Activities: Both dominant and non-dominant hand; overhead.
Environmental Conditions: Noise Intensity: 3, moderate.

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Salary Schedules

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