Staff Accountant-Accounts Receivable

Primary purpose:

The Staff Accountant – Accounts Receivable performs a broad range of accounts receivable accounting activities of moderate complexity and scope in support of billing, payment application, reconciliations, reporting, month-end close, internal controls, and audit requirements.

Under limited supervision, this position prepares, records, verifies, analyzes, and reports accounts receivable transactions; posts customer payments; maintains AR ledger accounts; supports customer billing; and ensures transactions are accurate, timely, properly supported, and compliant with company policies, contract terms, and internal control requirements.

This role works cross-functionally with Accounting, Operations, Commercial, customers, transporters, and other stakeholders to resolve billing discrepancies, support process improvements, and ensure accurate financial reporting.

This is a hybrid role with three days in office and two days working from home, based on business needs and company policy.

Essential duties and responsibilities:

Accounts Receivable Accounting and Billing:

• Prepare, record, verify, analyze, and report accounts receivable transactions, including customer invoices, billing adjustments, account activity, and payment application.

• Post customer payments on a timely basis and ensure proper application to customer accounts with appropriate supporting documentation.

• Prepare, review, and issue customer invoices in accordance with contract terms, pricing agreements, run tickets, meter readings, trucking tickets, and other approved billing support.

• Review billing data and supporting documentation for accuracy, completeness, proper authorization, and compliance with contract and company requirements.

• Research and resolve billing discrepancies, customer account issues, unapplied cash, and differences between billing systems, operational data, and accounting records.

Reconciliations, Reporting, and Month-End Close:

• Maintain and reconcile accounts receivable ledger accounts, customer balances, financial statement support, and related AR reports.

• Support month-end close activities, including billing accruals, revenue cut-off review, account reconciliations, journal entry support, and close reporting.

• Produce reports of accounts in arrears and prepare analyses of past-due balances, collections exposure, customer payment trends, and potential bad debt.

• Prepare analyses and reconciliations of bill runs to identify errors, duplicate billing, irregularities, potential fraud, or unusual account activity.

• Perform computations and analysis to support statistical records, revenue reporting, cost analyses, customer account reviews, and management reporting.

Policies, Controls, Audit, and Process Improvement:

• Develop, support, and evaluate accounts receivable policies, procedures, and process documentation to promote accuracy, consistency, and compliance.

• Ensure external and internal controls, company policies, approval requirements, and accounting procedures are followed for billing, payment application, adjustments, reconciliations, and reporting.

• Assist with internal and external audit requests by preparing schedules, reconciliations, invoice support, account documentation, and explanations of AR activity.

• Identify process errors, control gaps, system limitations, and recurring billing issues; collaborate with internal teams to determine root causes and implement improvements.

• Assist with implementation, testing, configuration, and integration of AR, ticketing, invoicing, and accounting systems.

Cross-Functional and General Responsibilities:

• Establish and maintain effective working relationships with customers, transporters, field personnel, operations teams, accounting personnel, and other internal stakeholders.

• Communicate professionally with internal and external parties and respond to invoice, payment, and account balance inquiries with tact and accuracy.

• Maintain confidentiality of company, customer, and financial information.

• Maintain regular and dependable attendance and work non-traditional hours as needed to meet billing, close, audit, or reporting deadlines.

• Perform other daily, weekly, monthly, or special project duties as assigned.

Education:

• High school diploma, GED, or equivalent experience required.

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

 Experience and Specific Knowledge:

• At least five years of related accounting, accounts receivable, billing, bookkeeping, finance, or comparable experience required.

• Experience with accounts receivable reconciliations, payment application, billing review, customer account analysis, and month-end close support required.

• Experience preparing accrual support, journal entry support, customer aging reports, variance analyses, financial reports, or audit schedules preferred.

• Oil and gas, water, energy, transportation, or midstream industry experience preferred.

• Experience with customer contracts, pricing terms, run tickets, meter readings, trucking tickets, or operational billing support preferred.

• Intermediate proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.

• Strong Excel skills preferred, including formulas, lookups, pivot tables, filtering, sorting, reconciliations, and large data set analysis.

• Experience with ERP, accounting, ticketing, billing, or accounts receivable software preferred.

Certifications, Licenses, and Registrations:

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers, if travel is required.

• Negligible travel is expected.

Competencies, Skills, and Abilities:

• Strong understanding of accounts receivable accounting processes, billing controls, reconciliations, payment application, customer account maintenance, and financial reporting support.

• Excellent analytical, problem-solving, organizational, and time-management skills.

• Strong attention to detail and ability to identify discrepancies, research root causes, and recommend corrective actions.

• Ability to interpret customer contracts, pricing terms, billing support, and operational data.

• Ability to manage multiple priorities and meet strict billing, close, audit, and reporting deadlines.

• Strong customer service, written communication, and verbal communication skills.

• Ability to work independently under limited supervision and collaborate effectively with cross-functional teams.

• Ability to maintain confidentiality, follow company policies, and support process improvements.

• Job level will be commensurate with experience, qualifications, and demonstrated skill set.

Physical Demands:

All physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting, standing, walking, driving, talking, hearing, seeing, and using hands to type, touch, handle, or feel.

• Bending, stooping, squatting, crouching, reaching, kneeling, pushing, pulling, and lifting up to 25 pounds.

• Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

• Must be able to sit for prolonged periods of time.

• Minimal safety hazards; general office working conditions.

Working Conditions:

• General office environment with hybrid work arrangement based on business needs and company policy.

• Required to carry a cell phone and be available to respond during working and non-working hours as business needs require.

• May be required to work non-traditional hours to support billing deadlines, month-end close, audits, system implementations, or special projects.

• The successful candidate will be required to clear a drug screen and complete a background check, including credit report for certain positions, after an offer has been extended and prior to employment.

Compensation:

• The annual salary range for this position will be $62,400-$93,600/yr.

Other responsibilities:

• The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.