Accounting Technician

Position Summary

Under general supervision, the Accounting Technician performs a broad range of accounting, accounts payable, bookkeeping, procurement card administration, cash receipt, and clerical functions. This position is responsible for processing invoices and payments, maintaining vendor and financial records, assisting with account reconciliations, administering procurement card programs, processing ACH and check payments, and providing accounting support to internal departments. The position serves as a key resource in ensuring the accurate and timely processing of financial transactions while maintaining compliance with organizational policies and accounting procedures.

Essential Duties & Responsibilities

Accounts Payable Administration 

• Review invoices for proper account coding, approvals, and payment method determination. 
• Process invoices, ACH payments, EFT transactions, and check runs. 
• Verify payment transactions and ensure timely payment processing. 
• Sort, distribute, and mail payments. 
• Maintain accounts payable filing systems and records retention. 
• Respond to vendor inquiries and invoice payment status questions. 
• Manage accounts payable inbox activities and related correspondence. 
• Assist departments with account coding and payment processing questions. 
• Process EFT enrollment forms and maintain vendor information. 
• Review and maintain W-9 documentation and assist with annual 1099 reporting. 
• Create journal vouchers and process invoice void transactions within the accounting system. 

Procurement Card, Ghost Card, and Corporate Card Administration 

• Monitor procurement card transactions and support month-end close activities. 
• Follow up on outstanding expense reports and missing supporting documentation. 
• Assist departments with procurement card coding and reconciliation issues. 
• Import monthly procurement card transactions into the accounting system. 
• Process ghost card payments, including data entry, tracking, balancing, and documentation retention. 
• Submit card-related transactions and supporting documentation for approval. 

Accounting and Financial Operations 

• Review, process, and record disbursements, receivables, and other accounting transactions. 
• Process miscellaneous deposits and cash receipts. 
• Conduct petty cash audits. 
• Assist with bank account and financial account reconciliations. 
• Prepare reports and perform accounting calculations as required. 
• Maintain accurate financial records in accordance with established accounting procedures and record retention requirements. 
• Serve as department Records Liaison Officer and coordinate records management activities. 

Administrative Support 

• Provide administrative support to the Accounting Department. 
• Answer inquiries from internal and external customers. 
• Scan, file, sort, and maintain accounting documents. 
• Serve as backup support for critical accounting functions during employee absences. 
• Perform related duties and special projects as assigned.

General Responsibilities 

• Work effectively in a collaborative team environment. 
• Demonstrate professionalism, integrity, and dependability. 
• Maintain confidentiality of financial and personnel information. 
• Communicate effectively and courteously with employees, vendors, and the public. 
• Adhere to organizational policies, procedures, and safety guidelines. 
• Support departmental and organizational performance objectives. 
• Exemplify organizational core values of Integrity, Stewardship, Culture, Teamwork, and Safety. 
• Perform other duties as assigned.