Specialist, Accounts Payable

The Accounts Payable Specialist in Ft. Worth, TX completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

1. Description of Essential Job Functions:

• Perform month-end financial close responsibilities. Prepare data for financial statements using applicable systems (e.g., preparing journal entries, coding invoices).
• Reconcile Accounts Payable to sub ledger and review aged balances.

• Manage and prepares all invoices on a daily basis and routing for approvals.
• Charge expenses to accounts and cost centers by analyzing invoices and recording entries.
• Pay vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Evaluate and reconcile all vendor statements and manage all inquiries.
• Assist with accounts payable reporting and analysis on a monthly basis.
• Evaluate all accounts payable balances and resolve unpaid invoice issues.
• Coordinate with various departments to ensure invoice and purchase order match.
• The following job functions not required at each location:

• Prepare journal entries, weekly aging report, and account reconciliations of general ledger and customer accounts.
• Work with supervisor and/or expense approver to monitor and schedule payment for expense reports according to travel and expense report guidelines. 
• Responsible for all document retention systems for business unit.
• Process accruals on a monthly basis.
• Maintain up to date files.

1. Supervisory Responsibilities:

This job has no supervisory responsibilities.

1. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Associate’s degree in Accounting and/or Finance preferred.  Bachelor’s degree a plus.
• 0-3+ years of directly related financial clerical experience, with experience in accounts payable.
• Experience in manufacturing environment preferred.

• ERP systems and Automated A/P processing experience or exposure is ideal.

Computer Skills

• Ability to use a personal computer utilizing spreadsheet and word processing software applications, databases, and automated systems to accomplish work.
• Advanced/Intermediate skill level with Microsoft Office Suite; Word, Excel, Project, and PowerPoint preferred.

• Experience with ERP Systems.  Familiarity with Infor LN preferred.

Certificates, Certifications, Licenses, Registrations:

• None

Other Skills, Abilities, or Competencies:

• Strong work ethic and can-do work style.
• Ability to create advanced reports in Excel.
• Contributes to building a positive team spirit.
• Balances team and individual responsibilities.
• Strong analytical, administrative, and problem-solving skills.
• Ability to build morale and group commitments to goals and objectives.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to ensure business adherence to accounting policies and procedures.
• Polished group and interpersonal communication skills, both written and verbal.
• Puts success of team above own interests; supports everyone's efforts to succeed.
• Exhibits objectivity and openness to others' views; gives and welcomes feedback.
• Excellent organizational skills and ability to multi-task in a changing environment.
• Advanced knowledge and understanding of general accounting techniques, principles, and procedures.
• Must be self-motivated, goal oriented, quality-driven, and capable of working with minimum supervision.
• Ability to prioritize multiple tasks, work effectively within time constraints and deadlines, and maintain composure.
• Must possess integrity and be able to manage confidential information with the utmost care, security, and discretion.
• Strong attention to accounting details to assist in producing accurate financial statements and processing accounts payable.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 

Other Qualifications, Experience, or Requirements:

• Requires a valid motor vehicle operator’s license and the ability to operate a motor vehicle while carefully observing all traffic rules and regulations.

• Requires the ability to use a variety of office/production related equipment such as a telephone and photocopier.
• Work beyond the traditional 40 hours per week may be required as workload or projects dictate, including weekends and holidays.

1. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally travel on Company business.
• The employee must occasionally wear a hard hat and eye protection while working in manufacturing areas.
• The noise level in the work environment is moderate while working in the office but may be loud while working in production areas.

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.