Senior Accounts Payable Accountant

Position Overview

API is seeking a Senior Accounts Payable Accountant to support the Accounts Payable function by managing operating expense accounting and treasury payment execution for Direct Bill suppliers that are not paid through the company’s commercial card programs. The position is responsible for the accurate review, recording, reconciliation, payment, and reporting of these obligations while maintaining strong approval, banking, and documentation controls.

This role partners with various departments including Financial Operations, internal budget owners, banking partners, and suppliers to ensure invoices and supplier obligations are recorded correctly and paid accurately and timely.

What You'll Do

Essential Functions: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) 

Accounts Payable and Operating Expense Accounting

·         Review, code, and process invoices for corporate operating expenses.

·         Validate invoice accuracy, supporting documentation, departmental coding, entity assignment, and approval requirements.

·         Ensure operating expenses are recorded in the appropriate general ledger accounts, departments, entities, currencies, and accounting periods.

·         Maintain accurate vendor records and coordinate required documentation for new vendors or vendor changes in accordance with established controls.

·         Reconcile vendor statements, research discrepancies, and resolve duplicate, missing, disputed, or incorrectly recorded invoices.

·         Analyze Accounts Payable aging and unpaid obligations and communicate items requiring action or escalation.

·         Identify potential month-end unrecorded liabilities and prepare operating expense accruals when required.

Direct Bill Supplier Treasury Payments

·         Manage payment processes for Direct Bill suppliers.

·         Prepare and process approved domestic and international wire transfers, ACH payments, and other authorized treasury disbursements.

·         Validate payment instructions, invoice support, due dates, approval, and payment amounts before submission.

·         Coordinate payment release under established authorization and segregation-of-duties controls.

·         Maintain payment schedules and trackers.

·         Monitor payment status and investigate unsuccessful transactions.

·         Respond to supplier payment inquiries and provide remittance information after payment confirmation.

·         Coordinate with Treasury regarding bank balances, payment timing, and material exceptions.

Accounting, Reconciliations, and Close

·         Prepare journal entries and supporting schedules related to operating expenses, Direct Bill supplier liabilities, cash disbursements, bank fees, foreign currency activity, and other assigned Accounts Payable matters.

·         Reconcile Accounts Payable subledger activity to the general ledger and investigate reconciling items.

·         Prepare assigned balance sheet reconciliations and ensure reconciling items have documented ownership and timely resolution.

·         Support monthly, quarterly, and annual close activities, including cut-off review, accruals, payment clearing, variance analysis, and financial reporting support.

·         Support internal and external audit requests, control testing, and other accounting inquiries.

Controls, Documentation, and Process Improvement

·         Maintain controls over approvals, vendor changes, banking verification, payment preparation/release, and transaction recording.

·         Maintain complete, organized, and audit-ready support for invoices, approvals, and reconciliations.

·         Develop and maintain Accounts Payable and treasury payment SOPs, checklists, and recurring close schedules.

·         Identify recurring issues and recommend process, reporting, control, or automation improvements.

·         Participate in ERP, banking, workflow, reporting, and payment-process enhancements.

·         Provide day-to-day guidance to Accounts Payable team members.

What You'll Bring

Required Skills, Education and Experience

·         Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.

·         Five or more years of progressive experience in Accounts Payable, accounting, treasury operations, supplier payments, or a related discipline.

·         Demonstrated experience with operating expense accounting, invoice coding, accruals, journal entries, account reconciliations, and month-end close.

·         Experience preparing or processing ACH payments and domestic or international wire transfers.

·         Strong understanding of payment approvals, segregation of duties, vendor controls, and audit documentation.

·         Advanced Microsoft Excel skills and comfort working with high-volume financial data.

·         Strong analytical, organizational, problem-solving, and written communication skills.

·         Ability to independently manage recurring deadlines, investigate exceptions, and follow open items through completion.

Preferred Qualifications

·         Experience with Oracle NetSuite or another enterprise resource planning system.

·         Experience in high-volume supplier payment environment.

·         Experience with multi-entity accounting, foreign currency transactions, international suppliers, or cross-border wires.

Position Type and Expected Hours of Work

Full-time, Monday through Friday, during normal core business hours, with additional hours as business needs and close deadlines require.

Compensation

The good faith annual salary range for this position is $70,000 - $85,000 USD.

Compensation is determined based on several factors, including the candidate’s experience, qualifications, and skill set, geographic location, as well as internal alignment and external benchmarks.

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

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