Senior Accountant – Hands-On, Multi-Entity

About the Company:

Position Overview:

• The Senior Accountant will own full-cycle accounting for multiple related companies, with an initial focus on the asset-based trucking and freight brokerage divisions.
• This is a hands-on individual-contributor position. The successful candidate will personally manage billing, accounts receivable, collections, accounts payable, reconciliations, general-ledger activity and the monthly close. This is not a purely analytical or supervisory role.
• The Senior Accountant will report to company leadership and work closely with the internal finance lead, operations, external accountants and a fractional CFO. The internal finance lead will retain responsibility for financial oversight, cash decisions and payment approval, while the fractional CFO will support forecasting, financing, lender reporting and financial strategy.

Key Responsibilities:

Full-Cycle Accounting and Month-End Close:

• Maintain accurate accounting records for multiple related business entities.
• Record, review and classify transactions in the correct company, account and reporting period.
• Reconcile bank accounts, credit cards, loans and other balance-sheet accounts.
• Manage and reconcile intercompany transactions and balances.
• Maintain supporting schedules for debt, fixed assets, prepaid expenses and accruals.
• Complete a structured monthly close by approximately the 10th business day.
• Prepare monthly profit-and-loss statements, balance sheets and cash-flow reporting.
• Investigate discrepancies, unusual activity and material variances and communicate issues promptly.

Customer Billing, Accounts Receivable and Collections:

• Own customer billing after completed loads have been reviewed and approved by operations.
• Generate and submit accurate invoices within the company’s established 24–48-hour timeframe.
• Confirm that rates, fuel surcharges, accessorial charges and supporting documents agree with approved load information.
• Submit invoices through customer, factoring and freight-payment portals and monitor them for acceptance.
• Resolve rejected invoices, missing documentation, deductions, short payments and billing discrepancies.
• Apply customer payments, factoring proceeds and remittance information accurately.
• Review accounts-receivable aging and proactively pursue invoices approaching or exceeding payment terms.
• Provide weekly reporting on outstanding receivables, collection activity, disputes and material credit risks.

Accounts Payable, Expenses and Reconciliations:

• Enter, review and process vendor bills and operating expenses.
• Verify invoices against supporting documentation and obtain the required approval before payment.
• Maintain an organized payment schedule based on due dates, available cash and authorization requirements.
• Reconcile vendor statements and resolve credits, pricing differences and payment discrepancies.
• Code and reconcile fuel purchases, tolls, maintenance expenses, driver-related costs and company credit-card transactions.
• Investigate missing receipts, duplicate transactions and coding discrepancies.
• Maintain accurate vendor records and supporting information for year-end reporting.
• Provide visibility into expected customer receipts, upcoming payables and recurring obligations.

Transportation Accounting and Financial Support:

• Reconcile revenue and direct costs at the load, customer or operating-company level where appropriate.
• Review carrier costs, fuel expenses, accessorial charges, claims and other transportation-related transactions.
• Maintain proper financial separation between the asset-based trucking and freight-brokerage entities.
• Identify completed loads that have not been invoiced and coordinate with operations to resolve missing information.
• Support reporting on customer profitability, lane performance, gross margin and operational costs.
• Provide accurate historical information for budgeting, forecasting and the 13-week cash-flow forecast.
• Prepare financial information requested by leadership, external accountants, lenders and insurance providers.
• Maintain organized, tax-ready records and assist with year-end reporting, audits, tax filings and 1099 preparation.
• Support transportation-related financial reconciliations and filings, including IFTA and highway-use reporting where required.
• Document accounting procedures and strengthen controls over billing, payments, receipts and reconciliations.

Qualifications:

• Bachelor’s degree in Accounting, Finance or a related field preferred; equivalent hands-on experience will be considered.
• At least five years of progressive accounting or full-charge bookkeeping experience.
• Demonstrated experience completing a monthly close and preparing financial statements.
• Strong experience with general-ledger reconciliations, accounts payable, customer billing, accounts receivable and collections.
• Working knowledge of accruals, prepaid expenses, fixed assets, debt schedules and balance-sheet reconciliations.
• Strong working knowledge of QuickBooks Online or a comparable accounting system.
• Strong Excel skills, including reconciliations, supporting schedules and financial analysis.
• Experience with multiple related entities and intercompany transactions.
• Experience in trucking, freight brokerage, transportation, logistics or another transaction-intensive industry is strongly preferred.
• Experience with transportation-management systems, freight factoring, customer billing portals, external CPAs or lender reporting is preferred.
• CPA certification is not required.

What We Are Looking For: