Project Accountant

Primary Responsibilities:

• Project Communication: Collaborate with Project Managers (PMs) and teams regarding project setup, contract documents, contract modifications, approvals, and additional services related to billing.
• Billing and Accounting Setup: Set up, review, and confirm billing terms, fees, and other accounting-related matters to ensure accurate allocation of labor and expenses to projects and proper revenue recognition.
• Project Charge Review: Review and evaluate project charges for accuracy, complete cost transfers, update project budgets as needed, and ensure all project data is current.
• Project Performance Monitoring: Monitor key indicators (e.g., negative variance, backlog) for projects and keep PMs and accounting informed of any concerns.
• Project Review: Meet with PMs to review project performance and key financial data. Research unbilled issues and optimize billing opportunities.
• Subconsultant Expense Management: Support PMs with subconsultant expenses by reviewing and approving subs invoices in line with contract terms.
• Invoice Processing: Process subconsultant invoices, company invoices, and project financial reports on a monthly basis or according to the project schedule.
• Ensure draft invoices are accurate and aligned with contract requirements. Identify corrections needed, obtain documentation and approval from the PMs.
• Submit final invoices to clients. Maintain organized billing folders for all projects, including expenses, consultant invoices, and monthly invoices, per company standards.
• Prepare final invoice packages, including draft and final invoices, with all relevant backup documentation for reconciliation by the Accounting Department.
• Team Collaboration
• Work with the Accounts Payable team to resolve issues related to consultant invoicing and reimbursable expenses.
• Collaborate with the Accounts Receivable team to reconcile any discrepancies.
• Write-Offs: Process write-offs for uncollectible labor or expenses, as directed and approved by PMs and senior management.
• Audit Support: Provide assistance to internal and external auditors, including research and reconciliations as required.
• Project Close-Out: Assist the project management team with the project close-out process, including final invoices and the release of retainage.
• Close out project accounts upon project completion.
• Reporting: Prepare special project analyses and reports for PMs and others.
• Process Improvements: Recommend and implement process improvements for the billing cycle.
• Ongoing Learning: Stay up to date with the latest project accounting principles and related subject matter.
• Additional Responsibilities: Perform other duties and assignments as needed.