Procurement Specialist

Procurement Specialist

The Role

The Procurement Specialist is responsible for managing end-to-end procurement activities for the department, including purchase requisition processing, Purchase Order (PO) creation, vendor coordination, spare parts procurement, and procurement request tracking through Jira.

What You’ll Do

· Procurement & Purchase Order Management

· Create, submit, and manage Purchase Orders (POs) for departmental requirements.

· Process purchase requisitions and ensure all required approvals are obtained.

· Track procurement requests from initiation through delivery and invoice reconciliation.

· Monitor open POs and proactively resolve delays or issues affecting procurement timelines.

· Maintain accurate procurement records and documentation.

· Vendor Management & Coordination

· Serve as the primary point of contact for internal and external vendors.

· Obtain quotations, compare pricing, and coordinate vendor selection processes.

· Follow up with suppliers on order status, lead times, deliveries, and invoicing.

· Build and maintain effective working relationships with vendors and service providers.

· Coordinate with sourcing and procurement teams to ensure contract and purchasing compliance.

· Jira Ticket Management

· Manage procurement requests using Jira or similar ticketing systems.

· Create, update, prioritize, and close procurement-related tickets.

· Track procurement requests against agreed service levels and timelines.

· Maintain visibility into request status and provide regular updates to stakeholders.

· Generate reports and dashboards to track procurement performance and workload.

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

What You Need

· Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Operations Management, or related field preferred.

· Experience:

· 6 to 8 years of experience in procurement, purchasing, supply chain, or vendor management.

· Experience creating and managing Purchase Orders (POs).

· Experience coordinating with multiple vendors and internal stakeholders.

· Experience supporting spare parts, inventory, or operational procurement activities.

Location & Compensation

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Role Location: Remote – US

Compensation Range: $57,000-$88,000

Who We Are

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Benefits

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.

Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.

Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.

Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances.

UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.

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Procure to Pay, Procurement, Stakeholder Management