Procurement Specialist

Summary

The United States Bankruptcy Court for the Northern District of California is seeking qualified applicants for the position of Procurement Specialist. The incumbent will procure goods and services for the court, including office supplies, furniture, office equipment, IT equipment, supplies and services, and miscellaneous contracted services.

Duties

• Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases.
• Research and evaluate vendors, prepare contract specifications, obtain, and review bids, and negotiate the terms and conditions of contracts.
• Assess requests for goods and services by ensuring they are allowable under limitations, restrictions, and policies, as well as determining the availability of funds.
• Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Communicate, evaluate, and monitor contract performance to ensure complete with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Recommend cyclical replacement of accountable property.
• Serve as court liaison with GSA, court staff, vendors, and contractors on assigned projects.
• Prepare purchase orders and enter obligations into the Judiciary's accounting system.
• Maintain detailed procurement files which are subject to cyclical financial audits.
• Adhere to the Guide to Judiciary Policy and the court's internal control process.
• Complete contracting officer training, pursuant to the Judiciary guidelines.
• Small Purchase Credit Card coordinator and related duties.
• Receive deliveries and verify against packing slips, invoices, and purchase orders. Enter and update information on purchase orders and inventory into automated databases.
• Assist in conducting physical inventory of accountable property.
• Assist with developing and updating budget/spending plans.
• Assist in developing documentation for department use.
• Assist with internal controls compliance, annual self-assessments, and cyclical audits, including auditor document requests and submissions.
• Same day travel to divisional offices may be required.
• Perform other duties as assigned.

Requirements

Conditions of employment

• No civil service test is required for this position.
• Applicants who are non-United States citizens must meet the requirements for federal employment. Relocation expenses will not be reimbursed. Applicants selected for interviews must travel at their own expense.
• New Selectees are subject to background check or investigation and subsequent favorable suitability determination, and selectees to high-sensitive positions are subject to updated background investigations every five years.

Qualifications

MINIMUM QUALIFICATIONS:
At least two (2) years of progressively responsible financial and/or procurement experience which demonstrates the knowledge, skills, and abilities to successfully perform the duties of this position.

• Proficiency with a wide range of technology, including Microsoft Office applications and Adobe Acrobat.
• Ability to work both independently and collaboratively as part of a team.
• Ability to multitask and prioritize work assignments.
• Strong oral and written communication skills.
• Strong organizational skills, detail-oriented, analytical, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive financial records.
• Professionalism appropriate for a court environment.
• Strong work ethic that indicates reliability and commitment.

• Bachelor's degree from an accredited college or university, preferably in accounting, finance, business, or related field.
• Previous experience in a court or legal environment.
• Previous government financial and/or procurement experience.

Education

High School Diploma or equivalent.

Additional information

• The position is subject to the mandatory electronic direct deposit of salary payment (i.e. Direct Deposit).
• All court employees are at will, and therefore the selected candidate may be removed from this position at any time if the selected candidate fails to perform at a satisfactory level.
• Employees are required to adhere to the Code of Conduct for Judicial Employees.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Employees of the U.S. Bankruptcy Court are not included in the government's Civil Service classification. However, they are entitled so the same benefits as other federal government employees. For a list of benefits please visit our Benefits at a Glance at http://www.canb.uscourts.gov/jobs. The Court values a healthy work life balance and offers flexible work schedules and opportunities for telework.