Procurement Specialist - Facilities Management

Position Introduction:

Responsibly for supporting the day-to-day operations of the university's procurement process by assisting with the preparation of requisitions and purchase orders, soliciting vendor quotes, and ensuring compliance with institutional and state procurement policies.

• Assists with the preparation and processing of requisitions and purchase orders
• Solicits quotes and proposals from suppliers for goods and services
• Evaluates supplier offers based on price, quality, delivery timelines, and customer service
• Supports negotiations of pricing and terms with suppliers under management guidance
• Assists in contract administration, including monitoring contract terms and renewal dates
• Communicates with university departments and suppliers to gather information and resolve routine procurement issues
• Tracks order status and follow up on approvals, discrepancies, and delays
• Maintains accurate procurement records and documentation in accordance with retention policies
• Supports compliance with university procurement policies and applicable state regulations
• Participates in procurement-related training and professional development opportunities
• Performs various duties as needed to successfully fulfill the function of the position

Required Education and Experience:

• High School Diploma
• One year experience in procurement, purchasing, administrative support, or a related field

Required Knowledge, Skills, Abilities:

• Ability to multitask and manage competing priorities under tight deadlines
• Ability to establish and maintain effective working relationships with vendors and university departments
• Ability to resolve routine procurement issues independently or with minimal supervision
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite
• Effective negotiation and analytical skills
• Strong attention to detail with strong organizational and time-management abilities
• Ability to interpret and apply procurement guidelines and procedures
• Ability to learn and adapt to new procurement systems and processes
• Ability to work independently and collaboratively in a team environment