Procurement Specialist

Procurement Specialist

The Procurement Specialist is responsible for supporting the procurement and inventory functions of the organization by processing purchase requisitions, issuing purchase orders, coordinating with vendors, posting vouchers, and maintaining accurate purchasing records. This position reports to the Procurement Manager and works closely with internal departments, suppliers, receiving personnel, and accounting staff to ensure the timely acquisition of goods and services while maintaining compliance with company policies and procedures. The Procurement Specialist may also assist with inventory management, receiving materials, and other operational duties as assigned. U.S. citizenship is required.

Essential Duties and Responsibilities

Procurement & Purchasing

• Review and process purchase requisitions submitted by internal departments.
• Generate, issue, and maintain purchase orders in accordance with company policies and approved budgets.
• Obtain quotations and coordinate sourcing activities as required.
• Monitor open purchase orders and ensure timely delivery of goods and services.
• Maintain accurate procurement records and supporting documentation.
• Ensure purchases comply with company policies, contractual requirements, and applicable regulations.

Vendor Management

• Communicate with vendors regarding pricing, lead times, order status, shipment tracking, and delivery schedules.
• Follow up with suppliers to resolve issues related to late deliveries, shortages, quality concerns, and order discrepancies.
• Maintain positive working relationships with vendors and suppliers.
• Assist with vendor onboarding and maintenance of vendor records.

Accounts Payable Support

• Review vendor invoices for accuracy and compliance with purchase orders and receiving documentation.
• Post vouchers and process invoices within the company's accounting or ERP system.
• Investigate and resolve discrepancies between purchase orders, receipts, and invoices.
• Coordinate with the accounting department regarding payment processing and vendor inquiries.

Inventory & Receiving

• Receive materials into inventory and ensure accurate documentation of received goods.
• Verify quantities and condition of received materials against purchase orders and packing slips.
• Assist with inventory control activities, including cycle counts, inventory reconciliation, and stock monitoring.
• Maintain accurate inventory records within the inventory management system.
• Identify inventory shortages and assist in replenishment planning.

General Responsibilities

• Prepare procurement, inventory, and vendor-related reports as requested.
• Support month-end and year-end closing activities related to purchasing and inventory.
• Maintain organized procurement and inventory files.
• Assist with continuous improvement initiatives related to procurement and inventory processes.
• Perform other duties and special projects as assigned.

Qualifications

Education

• Associate’s degree in business administration, Supply Chain Management, Accounting, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.

Experience

• Minimum of 2 years of experience in procurement, purchasing, inventory control, accounts payable, or a related role preferred.
• Experience working with ERP, purchasing, or inventory management systems preferred.

Knowledge, Skills, and Abilities

• Knowledge of procurement, purchasing, inventory control, and accounts payable processes.
• Experience processing purchase requisitions, purchase orders, and vouchers.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications, particularly Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to work effectively with vendors, internal departments, and team members.
• Ability to maintain confidentiality and exercise sound judgment.

Physical Requirements

• Ability to sit, stand, walk, and use standard office equipment for extended periods.
• Ability to occasionally lift and move materials weighing up to 25 pounds.
• Ability to work in both office and warehouse environments as needed.

Additional Information

All positions at Bascom Hunter are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity verification.  Bascom Hunter is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws.