Procurement Specialist

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Allied Universal is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. The Specialist is responsible for travel administration, invoice preparation/reconciliation, procurement of goods and services, and general administration across multiple disciplines. 

• Make an immediate impact on compliance and cost control by validating T&E expenses against policy and helping steer spend to approved vendors and channels

• Hands-on, in-office headquarters role where you’ll play a key part in keeping operations organized and on track—ideal for someone who takes pride in accuracy, consistency, and follow-through

RESPONSIBILITIES:

• Travel Administration
  • Add, update and remove employees from travel site
  • Ensure T&E compliance
  • Ensure T&E users are utilizing proper channels to procure goods
  • Validate meal and travel expenses fall within company policy

• Preparation/Discrepancy Reconciliation
• Prepare consolidated invoicing from multiple vendors for review and approval of Director and Vice President and subsequent payment by AP department

• Procurement of Goods and Services
  • Input order requests
  • Review approved order requests and provide purchase orders to vendors
  • Update procurement database (shipping addresses, alert IT of new users and of changes to reporting structure)
  • Liaison with internal customers; provide assistance investigating order discrepancies
  • Maintain weekly/monthly data from vendors
• General administrative support for Supervisor, Director and VP of Strategic Sourcing
• Primary back up to Facilities Coordinator

QUALIFICATIONS:

• High School Diploma
• A minimum of one (1) year of relevant experience in a fast-paced environment 
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
• Proficient in Microsoft Office applications and able to effectively utilize all available office management technology
• Professional, articulate, and able to use good independent judgment and discretion
• Strong verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
• Ability to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude

BENEFITS:

• Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

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