Procurement Coordinator

Position Summary 

The Procurement Coordinator plays a vital role in the state government procurement process by managing and facilitating the acquisition of goods and services required by the department. This position ensures compliance with state procurement laws, regulations, and internal policies while providing support for the day-to-day procurement functions. The Procurement Coordinator is responsible for assisting in the preparation of procurement documents, processing orders, coordinating with vendors, and ensuring that all procurement activities are completed efficiently, transparently, and in a timely manner.

This position requires on-site employment with no remote or hybrid options available.

Job Responsibilities and Expected Results

Assist in the preparation of procurement documents, including requests for proposals (RFPs), invitations for bids (IFBs), purchase orders, and contracts.

Review procurement requests from departments, ensuring they are complete and comply with state regulations before processing.

Coordinate the release of procurement solicitations and ensure vendors receive proper instructions for submitting proposals or bids.

Assist in tracking and managing procurement milestones, including vendor selection, contract award, and delivery timelines.

Provide information and guidance to vendors regarding procurement policies, procedures, and requirements.

Ensure that vendors are in compliance with the terms and conditions outlined in contracts.

Monitor procurement transactions and follow up on outstanding orders to ensure timely delivery and completion.

Assist in managing the inventory of goods and supplies, ensuring proper documentation and tracking for accounting purposes.

Maintain organized records of procurement activities and transactions, ensuring compliance with audit standards.

Support contract administration by monitoring contract terms and conditions to ensure that vendors fulfill their obligations.

Review contracts for accuracy and completeness before final approval and execution.

Assist in tracking contract renewal dates, amendments, and changes, ensuring all updates are documented and communicated appropriately.

Assist in preparing procurement reports, including tracking procurement budgets, spending, and vendor performance.

Compile procurement data for management review, identifying trends, savings opportunities, and areas for improvement.

Position Information

Job Series: Procurement

Classification: Procurement Coordinator – Career Path

Class Code: PPR02P

Pay Grade: SGS07

Salary Range: $57,351 - $84,879

Job Summary

Primary Responsibilities

Knowledge and Skills

Minimum Qualifications

Bachelor’s degree in business administration, public administration, supply chain management, or a related field, plus two (2) years of experience in procurement, contract management, or a related field is required.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications