Procurement Coordinator

Overview

Knowledge Services is hiring for a detail-oriented and self-driven Procurement Coordinator for a 6-month contract (potential for extension).

Responsibilities

The Procurement Coordinator Responsibilities include:

• The Procurement Coordinator supports the Procurement team through supplier onboarding, contract administration, spend analysis, procurement operations, and stakeholder support.
• This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• The successful candidate will work closely with internal stakeholders, vendors, Accounting, Finance, and other business partners to support procurement processes and ensure compliance with organizational policies and procedures.

Stakeholder & Vendor Support (25%)

• Manage procurement mailbox requests and respond to inquiries from stakeholders, vendors, and membership.
• Research and resolve accounts payable holds, payment issues, and procurement-related concerns.
• Provide excellent customer service and support through phone and email communications.
• Collaborate with internal departments to ensure timely resolution of procurement issues.

System Processing & Data Management (35%)

• Process procurement requests and transactions within Oracle Cloud and Zip.
• Maintain supplier records and support supplier onboarding activities.
• Assist with supplier master data management, including audits, cleanup efforts, and reporting.
• Ensure procurement records are accurate, complete, and compliant with established policies.

Procurement & Contract Support (25%)

• Draft and maintain procurement templates and agreements.
• Review supplier quotes, bids, and supporting documentation.
• Assist with sourcing activities, competitive bid processes, and spend analysis.
• Support contract management and vendor relationship activities.

Additional Duties (15%)

• Generate procurement-related reports and analysis.
• Support month-end, quarter-end, and annual procurement activities.
• Participate in special projects and process improvement initiatives.
• Perform other duties as assigned.

Qualifications

The Procurement Coordinator Required Qualifications include:

• High school diploma or equivalent.
• Minimum of 3 years of experience in procurement, purchasing, sourcing, contract administration, vendor management, or financial analysis.
• Strong Microsoft Excel and general Microsoft Office skills.
• Excellent written and verbal communication abilities.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated attention to detail and commitment to accuracy.

Preferred Qualifications

• Bachelor's degree.
• Experience with Oracle Cloud Financials and Purchasing.
• Experience with Zip procurement orchestration platform.
• Experience supporting procurement functions within a large or complex organization.

Key Competencies

• Accountability
• Drive for Results
• Effective Communication
• Problem Solving
• Stakeholder Focus
• Collaboration
• Critical Thinking
• Customer Service Orientation

Ideal candidates will have experience in procurement operations, purchasing coordination, vendor management, contract administration, supplier onboarding, or financial analysis, along with strong communication and Excel skills.

Physical Requirements: 

• Job frequently requires sitting, handling objects with hands. 
• Job requires standing, walking, reaching, talking, hearing, and lifting up to 50 pounds. 

Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation for any part of the application or hiring process, please contact TalentHR@knowledgeservices.com. 

Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply. 

#INDADM