Procurement Coordinator

Location

Business

At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.
As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

If you're ready to be a part of our team, we encourage you to apply.

Job Description

Overview:

The Procurement Coordinator liaises between estimating team members, trade partners, suppliers, Construction, Design, Accounting, and Sales team members to ensure the accuracy of information for production. The position issues base purchase orders to the trade partners, prices custom items for Sales team members and Interior Designers, processes change orders, and reviews agreements.

Key Responsibilities:

• Issue purchase orders in an accurate, timely manner to meet production.

• Calculate and maintain material take-offs (lumber, finishing materials, steel, concrete, etc.) from working drawings and check take-offs provided by suppliers.

• Stay current with changes in the industry.

• Assist with review of purchase orders.

• Review new products and vendors to identify opportunities for improved quality and cost effectiveness for cost analysis and consideration on future projects of specifications.

• Ensure agreement review, change orders and pricing requests are processed with priority and in a timely manner.

• Ensure all change orders are communicated to the field staff, office staff and trades.

• Collaborate with construction to provide issues/resolutions for product quality, delivery, or specification issues.

• Maintain current, competitive cost and product information under changing market conditions.

• Prepare preliminary cost comparisons for specification changes to guide management decisions.

• Maintain accurate and comprehensive pricing for standard options.

• Assist in the tendering of new phases and new plans. Prepare tender documents for approval by the Senior Project Manager for trade contractors to be invited for bids.

• Compare bids with respect to prices, past performance, or in the case of a trade contractor new to Brookfield, their relationship with other builders.

• Review and research weekly variances to improve operational efficiency.

• Maintain current, competitive cost and product information under changing market conditions.

• Prepare preliminary cost comparisons for specification changes to guide management decisions.

• Maintain accurate and comprehensive pricing for standard options. Update pricing as approved by the Senior Project manager. Prepare margin cost analysis.

• Manage pre-planned options, products and retail pricing in purchasing system.

• Assist in the tendering of new phases and new plans. Prepare tender documents for approval by the Project Managers for trade contractors to be invited for bids.

• Assist bids with respect to prices and clarifications for trades.

• Assist with review and approval of bid submissions.

• Develop and maintain relationships with specific vendors assigned to each project and review new projects and vendors to identify opportunities for improved quality and cost effectiveness.

• Promote a professional business relationship with trades and suppliers.

• Maintain and foster open and knowledgeable communication with vendors.

What You'll Bring:

• Post-secondary education in Architectural Technologies/ Building Development Technologies or experienced Certified Engineering Technologist.

• 1 - 3 years of residential construction experience, with strong construction process knowledge.

• Proficiency in Accounting and Estimating Software.

• NewStar Experience would be an asset.

• A sound understanding and technical foundation of various building types, traditional subcontractor work scopes, construction systems and methods, construction specifications, building codes and requirements, construction tendering practices, and contract types.

• Ability to work well under pressure.

• Strong computer skills with prior experience in Microsoft Office.

• Strong knowledge in project cost controls and maintaining set budgets.

• Strong analytical, verbal and written communications skill.

What We Offer:

• Competitive compensation and total rewards package.

• Excellent extended medical, dental, and vision benefits beginning day 1.

• RRSP program, contributions begin on day 1.

• Career development programs.

• Paid Volunteer Hours.

• Paid parental leave.

• Family planning assistance, including IVF, surrogacy and adoption options.

• Wellness and mental health resources.

• Pet insurance offering.

• A culture based on our values of Passion, Integrity, Community!

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

#BRP