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Procurement Analyst (PA1)

Permanent | Full Time | Salem, OR

The Oregon Public Defense Commission (OPDC) is seeking a detail oriented and collaborative Procurement Analyst to join our Procurement team. Bring your expertise in procurement communications, and contract management systems, and your innovative ideas, and collaboration to a role where your work helps strengthen operations, support responsible stewardship of public resources, and advance OPDC’s mission. We encourage qualified candidates who are committed to excellence, accountability, and effective public service to apply!

Position: Procurement Analyst (PA1)  

• This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.  

• This is a hybrid position   

Location: Salem, Oregon 

Salary Range: $5,613- $8,289 (non-PERS salary range)

Note: PERS-vested employees will receive a 6.95% increase to their salary rate. Employees who are not yet PERS-participating members will receive the 6.95% pay increase and begin making the 6% employee PERS contribution upon completing six full months of state service.

About the Oregon Public Defense Commission (OPDC)  

The Oregon Public Defense Commission (OPDC) is an agency governed by a 13-member commission appointed by the Governor, which serves as the governing body for Oregon’s public defense system. The Commission provides policy direction and oversight for the administration of the system. The legal services provided by OPDC represent an essential component of Oregon’s public safety system.  

OPDC negotiates contracts with trial-level public defense providers and administers and distributes funds for representation and related services for cases during the biennium for criminal, juvenile, and civil commitment cases. The Agency provides compliance and oversight to the trial community providers through quality assurance practices, training, and education. Financial Services processes all expenses related to representation in public defense cases. The Appellate Division provides direct legal representation in the state appellate courts in criminal cases, juvenile dependency and termination of parental rights cases, and parole cases. Other services in the Agency include Data Collection and Analysis, General Counsel, Human Resources, Information Technology Services, Internal Audit, and Policy Development.        

OPDC is dedicated to ensuring high-quality legal representation for individuals who are constitutionally entitled to counsel. OPDC works to strengthen Oregon's public defense system through direct representation, statewide coordination, oversight, policy development, and collaboration with justice system partners.  

What you will do   

The Procurement Analyst position plans, develops, and manages procurements, including, but not limited to, solicitations, contracts, and agreements, that are essential to agency operations, ensuring compliance with applicable laws, regulations, policies, and procurement procedures. This role also provides technical expertise, guidance, training to agency staff and business partners throughout the procurement lifecycle, including solicitation development, proposal evaluation, risk mitigation, contract execution, and performance monitoring. The person in this position will also support continuous improvement by developing and maintaining procedures, providing staff training, and ensuring procurement documentation and contract files comply with rules and regulations.

This position also plays an important role in participating in the development or selection of a contract generation and management system, developing and maintaining accurate system records and data sources, as well as supporting contract management, and contributing to process improvements that strengthen efficiency, transparency, and ethical procurement practices. If you are skilled and have experience with contract management systems and complex spreadsheets, are detail-oriented, analytical, and motivated to support effective public service through high-quality procurement work, we encourage you to apply!

Duties    

Procurement Planning and Development

• manages procurements by selecting appropriate solicitation methods and developing the applicable documents such as Requests For Proposals, Invitations To Bid, Requests for Information, and direct award, to procure goods and services, advising business partners, and ensuring compliance with statues, administrative rules, policies, and procedures for developing and awarding contracts’
• collaborates with program staff and technical experts to define scopes of work, develop specifications, translate program needs into legally compliant contract terms, and develop contract documents, including terms and conditions, and obtain required legal reviews;
• manages the proposal evaluation process, leads pre-proposal conferences, issues award notifications, and addresses inquiries, complaints, and protests throughout the procurement process; and
• negotiates contract terms, assesses and mitigates performance risk, and coordinates with internal and external stakeholders to finalize agreements aligned with funding requirements and organizational policies.
• prepares and processes contract amendments or extensions, and helps resolve contract disputes, including drafting notices for cure, breach, or termination as needed;
• provides training and technical assistance to staff on procurement policies, procedures, and ethical requirements while supporting updates to internal processes and standards;
• ensures accurate documentation and recordkeeping, contributes to organizational projects, and supports continuous improvement of procurement systems and practices;
• assists in updating and preparing new procurement-related policies, processes, and procedures;
• ensures all documents and data entry related to procurement activities are accurately captured and documented according to standards of practice and as required by statute and administrative rules;
• Assists with organization projects as assigned. Demonstrates a desire to learn and adopt new software, business practices, and methodologies. Participates in projects and provides input; and
• Collaborates with other state and public agencies to develop cooperative procurement contracts and agreements. Interprets and applies applicable guidelines, regulations, and policies; offers recommendations to mitigate risks.

Ongoing

• Engage in effective team participation through willingness to assist and support colleagues and management;
• Develop positive working relationships with internal and external partners and management through active participation in projects and in identifying and resolving issues in a constructive, collaborative manner; and
• Contribute to a positive, respectful, and productive work environment in a manner that fosters and promotes the importance and value of a diverse, discrimination- and harassment-free workplace, respecting diversity of opinions, ideas, and cultural differences.

Primary Desired Attributes for this Position   

1. Understanding of Procurement Concepts and Proven Procurement Experience | Ability to Interpret Rules, Procedures, & Guidance: Demonstrates professional level knowledge and experience implementing procurement principles, theories, and processes related to Oregon Executive Branch governmental procurement (RFPs, ITBs, contracts, agreements) and an ability to learn procurement lifecycle activities; shows experience and capacity to learn and apply policies, procedures, and regulatory requirements.

2. Analytical & Critical Thinking Skills | Attention to Detail & Accuracy: Uses logical reasoning to review information, compare proposals or contract terms, and identify basic issues or inconsistencies; demonstrates ability and experience producing clear, organized work products with careful attention to documentation, data entry, and adherence to requirements and instructions. Demonstrates openness to training, feedback, and developing knowledge of procurement systems, tools, and public contracting practices.

3. Written & Verbal Communication & Customer Service Skills: Demonstrates experience and ability to communicate clearly and professionally with staff, stakeholders, management, other agencies, and prospective proposers and contractors, including summarizing information and asking clarifying questions when needed; experience with public speaking and the ability to communicate and uphold procurement requirements with internal and external partners; demonstrates ability to work effectively with internal and external partners; demonstrates responsiveness, professionalism, a strong customer service ethic, and willingness to support team and agency goals.

4. Organizational Skills & Ability to Manage Tasks: Demonstrates effective work prioritization and time management skills and experience managing multiple assignments, meeting deadlines, and following established processes.

5. Process Improvement: Demonstrates skill and experience understanding workflows and developing and using automated processes such as automated document generation and management software, mail-merge, complex Excel spreadsheets, and Smartsheet.

6. Professional Credentialing: Holds current recognized procurement credentials, such as State of Oregon Procurement Basic Certification (OPBC), Universal Public Procurement Certification Council’s Certified Professional Public Buyer (CPPB), or OPDC-approved alternate.

For the full position description, please send your request to:  opds.hr.info@opds.state.or.us  

Minimum Qualifications   

Three (3) years’ paraprofessional or technical level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support.

OR 

A bachelor’s degree will substitute for experience.

A one year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

What’s in it for you   

Comprehensive Benefits Package  

• Medical, dental, and vision insurance  

• Basic life insurance  

• Optional supplemental benefits  

• Flexible Spending Accounts (FSA)  

Generous Paid Leave  

• 10 paid holidays annually  

• 3 personal business days each year  

• Vacation leave that increases every 5 years of service  

• Monthly sick leave accrual  

Professional Development  

• Training and continuing education opportunities  

• Career growth and advancement pathways  

• Leadership development opportunities  

Public Service Loan Forgiveness  

• Positions may qualify for the Public Service Loan Forgiveness (PSLF) Program  

Work-Life Balance  

• Hybrid and flexible work opportunities, when operationally appropriate  

• Employee wellness resources  

  Recruitment Process Timeline  

These dates are approximate and may change: 

• Recruitment Closes: Tuesday, 10/27/2026 @ 11:59P

• Recruiter Screening for Minimum Qualifications: Ongoing  

• Hiring Manager Screening for Desired Attributes: Ongoing  

• Interviews: Week of 11/4/2026                                                                                       

How to Apply  

Click on the "Apply" link above to complete your online application and submit by the posted closing date and time. For step-by-step instructions click apply to work for the state or current state employee.  

Required Application Materials  

Resume & Cover Letter  

• Your application materials should clearly demonstrate how you meet the minimum qualifications and desired attributes listed in this announcement.  

• The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and desired skills listed above. Failing to attach required documents may result in disqualification of your application.  

To be considered for this position, applicants must submit all required documents listed above. Applications missing required documents will not be advanced in the recruitment process. 

Additional Information  

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.  
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.   
• Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.  
• Applicants must be authorized to work in the United States. OPDC does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. OPDC is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.  

• Finalists will be subject to reference checks.   

• If you need an application in an alternate format in order to complete the process or for accommodation requests under the Americans with Disabilities Act (ADA), you may contact the Recruiter, Kelli Rodrigues: Kelli.A.Rodrigues@opdc.state.or.us or the Human Resources Inbox: OPDS.HR.Info@opds.state.or.us  

Helpful Links & Resources  

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Pay Equity