Procurement Analyst

JOB SUMMARY

Responsible for assisting in development of supplier diversity, small business, and related procurement programs. Responsible for managing the promotion of the small business program, supplier diversity and related outreach events and activities. Review bid submittals to determine if bids meet the requirements for supplier diversity; consult and/or make recommendations on the award. Establish and cultivate relationships with diverse and small businesses, contractors, consultants, and other stakeholder groups. Responsible for providing timely and accurate reporting of diverse and small business contractor data that will assist management and executive leadership in making informed decisions about supplier diversity, small business and related procurement programs as well as provide measurement results for the Leadership Shared Operating Goals. Responsible for system administration of the various Procurement software systems such as B2Gnow, Bonfire (Euna), eComm, and assist with procurement admin on Oracle and WAM.

ESSENTIAL JOB FUNCTIONS

Interact with the diverse and small business community through conferences, trade fairs, meetings, and other events to help educate diverse and small businesses on how to apply for Small Business Equity (SBE) Program and how to take advantage of contracting opportunities at Louisville Water. 

Write, develop, and update work instructions for various Procurement programs and processes. 

Perform complex statistical analysis of Contractor financial reports and Contractor payment reports with subcontractors. This includes analysis of Contractor payments to the subcontractors. Create and prepare reporting as needed on payments to subcontractors who are certified minority, or female owned, or other diverse subcontracting spend.

Provide oversight/review of the data provided by contractors, Louisville Water direct accounts payable and others, as well as verification of data accuracy. After checking and verifying the data create reports to provide data determining the score for the company Leadership Shared Operating Goals.

Develop any ad-hoc data gathering and reporting for the Company for Supplier Diversity, SBE and related Procurement activities.

Manage, promote, support, and have a full understanding of the company SBE Program and any applicable company Procurement programs. 

Develop and lead training for Procurement programs. This shall include workshops for the SBE Program, how to do business with Louisville Water, contractor prequalification, and how to navigate the bidding/contract process. This may also include presentations at other events, and to share information about our programs with other organizations.

Actively recruit firms to participate in Louisville Water Procurement opportunities and Supplier Programs. Develop strong contractor/supplier relationships.

Manage the Supplier Diversity Program Management System. This includes configuration, upgrades, development, troubleshooting, administration, and support of the system. This should also include managing the contractors’ reporting and performance monitoring with contract compliance.

Manage initiatives for advertising and promoting the Procurement and SBE programs including the creation of newsletters, program flyers, videos, broadcast advertising, brochures, posters, event invitations, websites, social media, etc.

Analyze all applicable bid submittals to evaluate compliance with Company diversity requirements including bid requirements on our Supplier Diversity subcontracting goals (GFE), SBE inclusion, etc. 

Manage the oversight of the verification of certification of diverse suppliers, obtaining and maintaining active certification records for the suppliers.

Manage and plan Procurement events for suppliers/bids/training as needed and lead/serve on planning committees for events as needed. 

Maintain Oracle Supplier database and other databases with information identifying certified diverse businesses and Louisville Water SBE Program participants. This may include tracking business description, gender, ethnicity, location, etc.

Provide complex analytics and manage the Oracle Procurement and WAM Procurement initiatives by providing training on the systems, analyzing the systems, and troubleshooting internal customers issues with the systems.

Perform backup support for Buyers and other procurement/diversity positions when needed with full understanding of the Procurement procedures, bid processing, bids and awards database and report preparation, etc.

Perform / assist in procurement contract execution as required.

Perform other duties as assigned.

SUPERVISORY RESPONSIBILITY 

None

WORKING CONDITIONS

Generally, work 40 hours/week in an office cubicle environment; however, occasional non-standard work hours may be required to accommodate outreach events, training, etc. Travel will be required to attend outreach events, meetings, conferences, training, etc. as needed.

MINIMUM QUALIFICATIONS

High school diploma or equivalent; and 

Five (5) years of experience in Supplier Diversity, Procurement, or related field 

Valid driver’s license

OR

Associate degree in Business, or related field

One (1) year experience in Supplier Diversity, Procurement, or related field

Valid driver’s license