Payroll Tax Specialist | HCM

Essential Functions and Primary Duties

• Ensure all internal controls and procedures are followed for accuracy and compliance

• Assist internal and external clients with requests and problems in a timely manner

• Manage email correspondence

• Maintain up-to-date knowledge of payroll tax rules and regulations to ensure compliance

• Prepare payroll tax payments for daily, weekly, monthly, and quarterly depositors

• File all federal, state, and local payroll tax returns in accordance with agency specific requirements

• Enter and update account numbers, unemployment rates, and deposit frequencies in both the payroll and tax system

• Reconciling prior to service payroll tax data for new customer to ensure we’ve loaded history correctly

• Resolve payroll tax notices with federal, state, and local tax agencies

• Audit preparation (year-end)

• Examine payroll records to ensure proper recording of tax transactions

• Identify, test, and support department efficiency-related processes and improvements

• Input data into software within required deadlines accurately

• Additional responsibilities as assigned

Preferred Qualifications

• 1+ year experience in multi-state payroll/taxes 

• Basic knowledge of payroll and accounting

• Ability to read and interpret complex federal, state, and local policies and other written documents as it pertains to tax compliance and filing matters.

Minimum Qualifications

• High School Diploma or GED 
• Acute detail and accuracy skills
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
• Excellent customer relation skills
• Proficient use of applicable technology
• Ability to work in a team environment as well as independently
• Ability to prioritize multiple responsibilities and pay close attention to detail on many, varied tasks