Payroll Specialist

Job Posting #BETHEDIFFERENCE

If making a difference matters to you, then you matter to us.

Job Description

As a Payroll Specialist, you will independently manage end-to-end payroll operations, ensuring the accurate collection, validation, and processing of payroll data from multiple sources. Leveraging your payroll expertise and strong analytical skills, you will review payroll inputs, resolve discrepancies, perform payroll reconciliations, and ensure compliance with applicable tax, statutory, and social security requirements. In this role, you will contribute to the delivery of accurate and compliant payroll services while supporting process efficiency and operational excellence.

Responsibilities

• Lead payroll processing cycles across multiple countries, ensuring accurate, timely, and compliant payroll delivery.
• Develop, implement, and continuously improve payroll policies, procedures, and controls.
• Support payroll system maintenance, upgrades, and enhancement initiatives to improve operational efficiency and effectiveness.
• Ensure compliance with local tax regulations, statutory requirements, and payroll-related filings across international jurisdictions.
• Investigate, analyze, and resolve payroll discrepancies, issues, and escalations.
• Generate, review, and analyze detailed payroll reports to support business, operational, and compliance needs.
• Act as a subject matter expert, providing guidance and expertise on complex payroll-related matters.
• Collaborate closely with HR, Finance, external payroll providers, and international stakeholders to ensure smooth payroll operations.
• Support internal and external financial audits by providing payroll data, reconciliations, and supporting documentation.
• Drive continuous improvement initiatives by identifying opportunities to enhance payroll processes, strengthen controls, and mitigate payroll-related risks.

Requirements

• Bachelor's degree in Human Resources, Economics, Accounting, or a related field.
• Minimum 2 years of experience in payroll administration, preferably within an international environment.
• Hands-on experience managing end-to-end payroll processes, including payroll validation, processing, reconciliations, reporting, and statutory compliance.
• Strong knowledge of payroll legislation, tax regulations, and social security requirements.
• Experience working with payroll and HR systems such as SAP, ADP, Workday, or similar.
• Advanced Excel skills.
• Advanced English proficiency.
• Experience supporting payroll operations for Poland and/or Slovakia would be an advantage.

Our Offer

• Room for personal development through external, internal training tools and learning and development program #GROW.
• Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong.
• Annual incentive plan based on division financial performance and your seniority.
• Referral bonus, meal vouchers, monthly allowance, gift vouchers twice a year.
• Corporate Health Insurance.
• Mindfulness and Wellbeing programs (Wellbeats, MyQuillibrium, Compsych, Mind & Body webinars)
• Up to 28 days of annual leave based on seniority
• We have a strong Work from Home culture and take into consideration punctual needs and more.
• Flexible working schedule.
• You’ll find the flexibility for balance in your life.
• Being part of Wolters Kluwer you will contribute to the development of our own products and software solutions. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world.

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process. Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.