Payroll Specialist

VIVA Railings, LLC has been consistently ranked, year over year, on Inc. 500/5000’s list of Fastest Growing American Companies. VIVA Railings among other accomplishments, is vastly known for being a growth minded company, that incorporates career pathing, and mentorships ensuring career progression for all its team members. Not only are we an Equal Opportunity Employer, we are committed to fostering a diverse, equitable and inclusive, workplace welcoming to people of all cultures and nationalities.

JOB SUMMARY:

The Payroll Specialist is responsible for processing accurate and timely payroll across weekly and semi-monthly pay cycles in a multi-job manufacturing environment. This role ensures compliance with all federal, state, and local payroll regulations while coordinating closely with Accounting and Human Resources. The specialist plays a critical role in maintaining data integrity, supporting audits, and ensuring every employee is paid correctly and on schedule.

Key Responsibilities

• Payroll Processing
  • Prepare and process weekly and semi-monthly payroll in Paycom, ensuring data accuracy and integrity.
  • Review time and pay registers to confirm employees are paid correctly and hours are charged to the correct job numbers.
  • Calculate special adjustments, vacation pay, commissions, and off-cycle payments.
• Compliance & Reporting
  • Prepare and submit all payroll tax filings and government remittances on schedule.
  • Prepare earnings reports as needed.
  • Maintain compliance with all federal, state, and local payroll regulations.
• Records & Administration
  • Process employee terminations in the payroll system and complete required separation documentation.
  • Administer the accrued/banked time program for hourly employees.
  • Support internal and external audits.
• General
  • Follow all company policies and procedures.
  • Perform other duties as assigned by management.

• Bachelor's degree in accounting preferred.
• 3+ years of payroll experience required.
• Experience with Paycom HRIS required.
• Intermediate Excel skills and general computer proficiency.
• Exceptional attention to detail and accuracy.
• Strong organizational and communication skills, both written and verbal.
• A team player who is energetic, self-motivated, and dependable, with demonstrated honesty, integrity, and adaptability.

Preferred / Plus:

• Familiarity with prevailing wage requirements.
• Workers' compensation experience.
• Employee benefits administration experience.
• 2+ years in an HR-related field.