Payroll Specialist (Virtual)

Role Overview The Payroll Specialist is responsible for the accurate and timely processing of U.S. and Canadian payroll.  The Specialist will have responsibility of 4 payrolls between the US and Canada and will be the main point of contact for any payroll related duties and questions.

Responsibilities

80% Balances and controls earnings and deduction totals for US and Canadian payrolls. This encompasses how the employee is being paid and what is coming out of their paycheck.

Audits HRIS/HR changes which impact payroll processing. Processes special payments, including, but not limited to: disability and leave of absence payments, severance, expense reimbursements, garnishments, levies and requests from outside attorneys and courts Is responsible for the funding of 401k and HSA each pay period Audits Payroll automated system output such as registers and standard reports Reviews and corrects any necessary GL entries for US and Canadian payrolls, as well as distribute to applicable individuals for posting to PeopleSoft. Partners with Canadian office to develop and maintain payroll processes and controls.  Oversees the preparation, integrity, disbursement of Canadian payroll.  Ensures regulatory compliance. Enters ROE information into the payroll system and fields all questions relating to ROE’s Ensures compliance of payroll practices in the US and Canada

10% Updates and develops Standard Operating Procedures and best practices, implements automation and streamlines workflows.  Determines the need for new payroll earnings, deductions and check templates and revisions in the payroll account structure for US and Canadian payroll. 10% Performs other duties as required:

Audits and processes year-end W-2s and reports for U.S payroll. Audits and processes year-end T4s and tax filings for Canadian Payroll. Performs periodic internal audits of various payroll areas and prepares materials for external or internal auditors. Responds to questions and special requests from Finance/Accounting and regulatory agencies. Remains current on legislation and regulatory rulings which impact payroll and paid sick leave laws ensuring compliance with local, state and federal regulations.

Qualifications

Minimum 5 years of US and Canada Payroll Specialist experience (Ceridian Dayforce payroll system experience preferred) Prior garnishment experience preferred Accounting background a plus

Must be self-directed, flexible, motivated and work well independently as well as with a team Must consistently take a hands-on, proactive approach Ability to handle sensitive documents and maintain confidentiality Strong organizational skills and diligence in documentation and record keeping Exceptional interpersonal, oral and written communication skills an absolute must Ability to multi-task effectively

At Sirva, we are committed to fair and transparent compensation practices. In accordance with applicable provincial and federal laws, we provide the following salary information for this position:

Position Title: Payroll Specialist Salary Range: $61,000-$70,000 CAD Benefits: Comprehensive benefits package that includes choice of two Medical plans and two dental plans; Retirement plan, RRSP employer match (after 1 year), Life & Disability Insurance, and more. Benefits are based on employment status and may not be available for temporary or non full-time employees

Salary ranges may vary based on location, market conditions, and other factors such as experience and qualifications. The final compensation will be determined during the hiring process based on these considerations.

For positions available outside Canada, salaries will take into account local currency and market conditions, which may differ from the CAD salary range. If you have any questions about salary or benefits, we encourage you to ask during the hiring process.

Artificial Intelligence Usage: Artificial intelligence tools may be used to assist with administrative tasks such as notetaking and advanced candidate searches during the recruitment process. All screening, assessment, and hiring decisions are made by human recruiters and hiring managers.

Vacancy Status: This posting reflects an existing vacancy within our organization.