Payroll Specialist

Title: Payroll Specialist 

Status: Temp to Perm

Reports to: Payroll Lead

Location: Hybrid - 4 remote days and 1 day in office: must be able to commute to Florham Park, NJ

Position Overview
The Payroll Specialist will assist in the overall operation, processing, and service delivery of the payroll function for over 700 employees and doctors across multiple states. The Payroll Specialist will process a high volume of bi-weekly and monthly payrolls for multiple entities/pay codes ensuring pay is processed on time, accurately, and in compliance with all regulatory and state requirements. The Payroll Specialist will uphold the highest standards in service, compliance, accuracy, collaboration, confidentiality, and commitment to building quality, effective, and scalable processes as the organization grows. This position will perform tasks related to the analysis, execution, and support of payroll operations and field questions from employees regarding their payroll, maintaining the utmost confidentiality in dealing with employee records and business information. 

Select Dental Management (SDM) boasts affiliations with Select Dental Management and 38 other outstanding practices, delivering care to over 100,000 patients annually. Our unwavering dedication to patient well-being has fostered an exceptional patient experience, achieved unparalleled employee and dentist retention rates, and fueled remarkable practice expansion. Our resolute commitment to our core values remains unwavering as we integrate more esteemed practices, clinicians, and team members. Our collective aspiration centers on enhancing patient care and experience through collaborative efforts. 

Payroll Specialist Duties and Responsibilities:

• Full-cycle payroll preparation and processing for multiple states (NY, NJ, PA, MD, VT, MA, NH, & DC metro) in a multi-entity environment using ADP Workforce Now for close to 800 employees, and growing.
• Perform payroll processing and certain administrative tasks such as pay data batch adjustments, manual check processing, off-cycle processing, and pay data imports.
• Run various pre-payroll processing reports and payroll reconciliation; perform necessary comparisons and audits to ensure proper payroll balancing of all time batches and adjustment batches. Including timecard exceptions, paid time off reconciliation, new hire pro-rated/retro pays, garnishments etc.
• Process special payrolls, manual checks, bonuses, incentive pays, doctors’ commissions, and out of sequence payroll runs (off-cycle payrolls).
• Manage Time & Attendance system including auditing, consolidating and resolving discrepancies as required.
• Ability to read and explain each section of the paystub.
• Prepare and analyze periodic reports of earnings, taxes, deductions, historical data, and other relevant reports.
• Assist with the company payroll tax filings and deposits, working with state agencies and vendors to ensure compliance with local, state and federal tax agencies. Review and manage quarterly and annual tax filings and deposits. Assist with tax and regulatory inquiries regarding payroll. 
• Ability to create reports in ADP Workforce Now.
• Ensure compliance with all garnishments and support orders including federal, state, and local tax withholding. Set up new local and state tax accounts where needed. Knowledge of local taxes and remote employee taxing. 
• Perform standard control procedures and maintain payroll-related records while ensuring legal compliance.
• Assist with year-end payroll processing tasks, including W-2 reconciliation, consistent wage and hour compliance monitoring, etc.
• Assist with mergers and acquisitions (M&A) integrations for payroll processing, ensuring entities, access and employees are set up correctly. Assist with training regional leaders on supervisor access, approvals and processes in ADP.
• Prepare and maintain accurate records and reports of payroll transactions.
• Review punch-in/out timecards for hourly employees, overtime, and unapproved time-off requests prior to processing payroll. 
• Basic understanding of doctors’ commissions on net collections, net productions, bonus payments and other types of compensation activities.
• Work closely with HR to resolve employee related pay inquiries and issues. 
• Review and validate data flow reporting for accuracy, research and correct issues found during processing. Identify and recommend updates to payroll processing software, systems, and procedures. Assist with implementation of company-wide payroll initiatives. 
• Analyze payroll data and clearly explain payroll variances between previous and current payroll runs. 
• Pickup, sort, and scan mail correspondence received at the corporate office.
• Prepare ad-hoc reports and analysis as needed. 
• Performs other duties as assigned.

Payroll Specialist Requirements and Qualifications:

• 3+ years in a payroll-specific role.
• Prior experience working for a multi-state and multi-site firm is preferred (such as PA, NY, NJ, MD, VT, MA, NH, & DC metro -other states may be added as operations expand).
• Prior experience working with traveling (multi-site) employees whose payroll cost may be charged to multiple sites or cost centers is preferred.
• Prior experience in ADP Workforce Now is preferred.
• Strong proficiency in Excel, including Pivot Tables and VLOOKUPs, etc.
• Must be detail-oriented, highly organized, and possess excellent time management skills to successfully meet established deadlines with high attention to detail.
• Must have excellent verbal and written communication skills.
• Must have outstanding work ethic, willing to roll-up sleeves work attitude, and mindset to serve others.
• Able to collaborate with a good attitude across departments and work cohesively within a team as well as independently. 
• Able to multi-task and adapt effectively as business needs change.
• Excellent organizational skills, attention to detail and accuracy.
• Excellent analytical and problem-solving skills.
• Excellent customer service, interpersonal and organizational skills.
• Strong analytical, time management and problem-solving skills.
• Ability to work quickly and accurately, under deadline pressure.
• Ability to work in fast-growing environment.
• Ability to own the whole payroll process.