Payroll Specialist

Who We Are:

RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

Our Payroll Specialist will work with a team to process multi state full cycle payroll processing for 500 weekly employees plus 400 biweekly employees and completed Certified Payroll Reports in a variety of platforms (federal form, DIR, LCP tracker, etc.) and handles payroll related issues.

Essential Duties & Responsibilities:

• Work closely with leadership at multiple locations to deliver excellent customer service related to the entire payroll process
• Coordinate with database administrators, human resources, and other departments to ensure proper flow and maintenance of employee data
• Answer and resolve all payroll related issues timely, escalate issues as necessary
• Ability to review, monitor, and calculate wages, tax deductions, overtime, etc. based on state and federal laws and regulations
• Ensure proper coding on all earning and deductions by labor allocations for accounting
• Process and monitor garnishment orders
• Maintain and document all transactions with processing payroll
• Gather and process data from other databases into HRIS
• Accurately enter and document changes as needed to ensure precise and timely payroll processing
• Ensure company is set up for all states necessary for employee/employer/unemployment taxing
• Ability to balance payroll against other databases/reports
• Conduct payroll compliance checks ensuring employees are paid accurately and per Federal and State regulations
• Complete Certified Payroll Reports for assigned Prevailing Wage Jobs
• Continually upgrade knowledge and skill base related to the systems, processes, and requirements to maintain capabilities at the highest possible level
• Keep current with Federal and State tax changes as they occur
• Ensures that payroll related transactions follow external and internal policies
• Prepare, generate, and manage weekly, biweekly, monthly, quarterly, annually, and ad hoc reports as necessary
• Assist with special projects as needed
• This position may require travel to RailPros headquarters, field offices or client offices, work sites and other project related locations
• Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
• Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
• Adhere to all company policies, procedures, and applicable laws and regulation
• Other duties as assigned or required to meet the business needs

Knowledge Skills and Abilities:

• Applying logical thought processes and organizing resources in order to solve issues and meet commitments
• Making decisions and seizing opportunities in the context of BA business objectives
• Partnering effectively with others in order to achieve results
• Satisfying internal and external customer expectations and developing customer partnerships
• Proficiency with electronic communications including email and text as well as standard office applications (i.e., Microsoft Office Suite)
• Working knowledge of MS office software; MS Excel, Access, PowerPoint, Word, and Office

Required Education and Experience:

• Associate’s degree with 2 years’ experience while using a full service payroll processing system (Paycom, etc.) or equivalent experience
• Multi state payroll processing experience required
• High level of integrity
• Strong attention to accuracy and detail
• Strong interpersonal and communication skills
• Ability to work independently and as part of a team
• Strong organizational planning and time management skills
• Ability to protect confidential information
• Ability to perform in a fast paced and flexible environment
• Working knowledge of MS office software Excel, PowerPoint, Word
• Customer service focused
• Strong analytical skills
• Excellent communication skills, both written and verbal
• High level of initiative and professionalism

Additional Preferred Qualifications, Certifications, etc.:

• Certified Payroll Professional Certification

Why RailPros? Build Your Career Where Culture Leads The Way

• A People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
• A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
• A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
• An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.

Benefits & Perks:

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
• Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
• Life & Disability Insurance: Employer provided coverage with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
• Paid Time Off (PTO): With carryover each year.
• Paid Holidays: For full time employees.
• Wellness Programs: Access to wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
• Tuition Reimbursement: Support for continued education or professional development.
• Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
• Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.

Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving.

If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.

Equal Employment Opportunity (EEO)

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations unless doing so would impose undue hardship. For accommodation requests, contact peopleoperations@railpros.com.