Payroll Specialist

Payroll Specialist

Huntsville AL

At PROJECTXYZ, we understand that the most important piece of our business is our people. Our employees represent PROJECTXYZ at customer sites and play a critically important role in solving problems and delivering results. Head quartered in Huntsville, AL, PROJECTXYZ supports customers across many locations and functional areas including Logistics, Engineering, Information Technology, and Alternative Energy.

Purpose of Position:

This role is responsible for accurate and timely payroll processing for multiple states, payroll accounting reconciliations, tax compliance, and supporting audits and financial reporting activities.

Duties and Responsibilities (Essential):

·         Process weekly and biweekly payrolls for employees across multiple states.  Ensure compliance with federal, state, and local payroll tax regulations and labor laws.

·         Maintain payroll records, deductions, garnishments, benefits, and timekeeping data accurately.

·         Reconcile payroll-related general ledger accounts, including wages, taxes, benefits, and accrued liabilities.

·         Prepare and review payroll journal entries and account reconciliations.

·         Coordinate payroll tax filings and resolve payroll tax discrepancies.

·         Manage employee payroll changes including new hires, terminations, promotions, and direct deposit updates.

·         Review, process, and reconcile employee expense reports in accordance with company policies and procedures.

·         Collaborate with Human Resources and Accounting to ensure payroll accuracy and compliance.

·         Assist with year-end payroll activities including W-2 processing, audits, and providing documentation as requested.

·         Maintain confidentiality of payroll and employee information.

·         Identify opportunities for payroll process improvements and increased efficiency.

·         Willingness to provide cross-functional support within the accounting department as business needs require.

·         Serve as a positive contributor to the team by supporting colleagues and effectively executing projects and assignments as needed.

·         Perform other ad hoc projects and administrative duties as assigned to support departmental and organizational objectives.

Qualifications:

Experience:

·         Minimum of 2-5 years of payroll accounting experience.

·         Multi-state payroll processing experience is preferred.

·         Experience with payroll and accounting systems is required.

·         Experience with UKG and/or Unanet is preferred.

·         Proficiency in Microsoft Excel and Outlook is required.

Education:

·          Associate or bachelor’s degree in accounting or a related field preferred

Physical Factors

·         Professional work environment in office

·         Prolonged sitting at a desk and computer workstations

·         Visual concentration and extended screen time

·         Frequent use of computers, keyboards, telephones, and office equipment

·         Ability to communicate verbally and in writing

·         Occasional bending, reaching, and lifting office supplies up to 10-25 pounds

PROJECTXYZ is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law.

PROJECTXYZ provides reasonable accommodations to individuals with disabilities in accordance with the regulations for known disabilities.  If you need assistance in the application process, please contact Human Resources at 256.721.9001 x 155.