Payroll Specialist II

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Job Title:

Salary Range:

Position Salary:

Location:

Civil Service or Non Civil Service:

Job Summary:

Examples of Duties:

(The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position).

• Ensures the accuracy of the County’s payroll from verifying and auditing timesheet entries through the processing and printing of payroll checks and reports;

• Ensures compliance with all applicable methods and techniques, standards, guidelines, and regulations relating to payroll law, etc.;

• Reviews and analyzes payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions;

• Reviews, analyzes, and verifies the accuracy of the adjustments and documentations;

• Makes inquiries, interprets, and processes payroll actions from data through database and information systems;

• Reviews and reconciles source documents and perform audits of transactional data for changes made to employee profiles for certain employee benefit elections;

• Researches, analyzes, and gathers information for the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance, etc.;

• Ensures accurate tracking of exceptional pay situations and follows-up as needed to resolve discrepancies;

• Files reports and payments to appropriate agencies or financial institutions for retirement, medical, Federal, and State taxes withheld, flexible spending, bank deposits, etc.;

• Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments;

• Participates with the development, recommendation, and implementation of payroll processing procedures for the County ensuring required actions are made within deadlines;

• Performs complex office automation duties required different approaches and methods from one assignment and/or program to another;

• Maintains variety of programs on personal computers;

• May provide training as necessary to employees on payroll applications and may supervise and/or provide guidance to lower-level employees;

• Keeps abreast of changes in State and Federal laws and collective bargaining provisions that affect payroll processing;

• Recommends changes in procedures as needed;

• Determines best solution and makes recommendation to supervisor on corrective measures;

• Executes office automation functions such as storing and retrieving electronic documents or files, using electronic mail and information systems;

• Prepares statistical and operational reports;

• Attends and participates in meetings involving payroll processing and related matters; and

• Performs other related duties as assigned.

Minimum Qualifications:

Training and Experience:

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in accounting, business administration, or related field; and

• two (2) years of specialized work experience.

Qualifying Specialized Experience:

Professional work experience in payroll processing and payroll pre-auditing and analysis.

Non-Qualifying Experience:

The following types of experience will not be accepted as the professional experience required for these positions: Experience in positions where the duties did not require full professional knowledge and application of generally accepted accounting principles or auditing standards; and experience as an office manager or owner of business who supervises accountants, auditors or bookkeepers but does not participate in the accounting or auditing work with responsibility for its technical adequacy.

Work Shift/ Schedule:

Equal Opportunity Employer

It is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378.
Except for bona fide occupational or other legal requirements, no individual employed by the County, or applying for employment with the County, shall be subjected to discrimination on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy or reproductive health decisions, arrest and court record, assignment of child support, national guard participation, Veteran status, credit history, domestic/sexual violence victim status, or any other basis covered by state or federal laws governing non-discrimination