Payroll Specialist

Summary

Compiles payroll data to administer payroll and maintain payroll records on a perfectly accurate and timely basis by performing the following duties personally.  Responsible for ensuring that all critical tasks are fulfilled on a timely basis.

Critical Tasks: 

• Accurately processes employee work time records and compiles payroll data such as hours worked, taxes, insurance deductions to be withheld, and employee identification number, from time records.

• Accurately processes all payroll tax payments to government authorities.

• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.

• Maintains fully accurate Centers for Medicare and Medicaid Services payroll journal.

• Reviews wages computed and corrects errors to ensure accuracy of payroll.

• Records data concerning transfer of employees between departments.

• Enters and updates employee banking information for direct deposit purposes.

• Prorates expenses to be debited or credited to each department for cost accounting records.

• Prepares periodic reports of earnings, taxes, and deductions.

• Keeps records of leave pay and nontaxable wages.

• Prepares and issues paychecks.

• Answers employee payroll questions while ensuring that employees clearly understand payroll subjects and the enterprise/employee necessity to comply with all local, state and federal payroll regulations.

• Assists with employment verifications and community housing reservations.

• Maintains employee payroll files.

• Assists with community resident trust fund accounting.

• Ensures that all payroll activities and entries are accurate and that all payroll actions are completed on a timely basis.

• Prepare quarterly IRS Form 941, Arizona Department of Revenue Quarterly Payroll, and Arizona Department of Employment Security reports.

• Prepares year-end W2’s and reconciles those to federal 941’s.

• Demonstrates ability to regularly change priorities to accomplish all tasks despite frequent interruptions.

• Demonstrates ability to clearly communicate, both orally and in writing, while performing all essential functions.

• Performs other special projects and duties as assigned.

Required Qualifications:

• High School Diploma or GED required.

• 1 year of experience in a payroll processing role.

• Demonstrated ability to relate to diverse cultures and specifically the Gila River Community and/or other Native American cultures.

• Employment at the Caring House requires: AZ Department of Public Safety Fingerprint Clearance Card.