MARS Home Solutions

Position Title: Payroll Specialist / HR Support

Department: Finance / Human Resources

Reports To: VP of Finance

Employment Type: Full Time

About MARS Home Solutions

MARS Home Solutions is a growing force in the renewable energy industry, committed to building a talented, engaged workforce that drives our mission forward. We believe great teams are built on trust, integrity, and a shared commitment to doing excellent work. We invest in our people through mentorship, training, and a workplace culture where everyone's contribution matters.

MARS Home Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position Summary

The Payroll Specialist / HR Support is a full-time, cross-functional role at MARS Home Solutions that sits at the intersection of Finance and Human Resources. Reporting directly to the VP of Finance, this individual serves as a key operational backbone - ensuring payroll is processed accurately and on time while providing reliable HR administrative support across the full employee lifecycle.

This role demands a high degree of accuracy, discretion, and adaptability. The ideal candidate is someone who takes ownership of their work, communicates proactively, and brings a genuinely positive presence to the team.

Key Responsibilities

• Process full-cycle payroll accurately and on schedule for all employees
• Review, audit, and process timecard submissions; identify and resolve discrepancies in a timely manner
• Maintain payroll records and ensure compliance with applicable federal, state, and local wage regulations
• Prepare and reconcile payroll reports; assist with audits and regulatory filings as needed
• Administer employee benefit programs including medical, dental, vision, life insurance, and 401(k)
• Serve as a point of contact for employee benefit inquiries; coordinate with benefit carriers and brokers
• Manage open enrollment processes, qualifying life events, and coverage terminations
• Coordinate new hire onboarding end-to-end: paperwork, system setup, orientation scheduling, and first-day readiness
• Ensure a smooth and compliant offboarding process including final pay, benefit terminations, and equipment returns
• Maintain accurate employee records from hire through separation
• Provide day-to-day HR administrative support to the Finance team and broader organization
• Respond to employee inquiries related to payroll, benefits, and HR policies with professionalism and care
• Support HR compliance recordkeeping, reporting, and documentation
• Assist with team-building initiatives, training coordination, and other HR projects as assigned

Required Qualifications

• Solid foundational knowledge of HR and payroll concepts, practices, and compliance requirements
• Experience in full employee onboarding and offboarding
• Exceptional attention to detail - accuracy in payroll is non-negotiable
• Proven ability to handle sensitive and confidential information with complete discretion
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Clear and professional verbal and written communication skills
• Comfortable working both independently and collaboratively in a team environment
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); familiarity with HRIS or payroll platforms is a plus

Preferred Qualifications

• 1–3 years of experience in payroll processing, HR administration, or a related role
• Experience with payroll software (e.g., ADP, Paylocity, Gusto, or similar)
• Exposure to benefits administration and open enrollment processes
• Background in the energy, utilities, or industrial sector preferred
• Associate or bachelor's degree in human resources, Business Administration, Accounting, or a related field preferred

Physical Requirements

This is a standard office-based role. No significant physical demands beyond typical desk work. Will use standard office equipment regularly i.e. (computer, copier, phone, etc.) Candidates must have a working mobile device, as cell phone reimbursement is provided for business-related use.

Compensation & Benefits

• Medical, Dental, and Vision insurance
• Company-paid Life Insurance
• 401(k) with Company Match
• Paid Sick Time, PTO, and 6 paid holidays
• Cell Phone Reimbursement (working mobile device required)
• Structured training and hands-on mentorship
• Team Building Events and Team Trainings
• Opportunity to grow within a thriving renewable energy company