Payroll Specialist
Hci Group • Tampa, Florida • Full Time
Posted on Sat, Sep 12, 2026
JOB SUMMARY
The Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with tax laws, and maintaining accurate employee records for approximately 250+ employees using the Paycom payroll system, and PEO, TriNet.
Hybrid – 2 days a week in-office. Must live within 60 miles of our headquarters in Tampa, FL.
ESSENTIAL FUNCTIONS
- Accurate and timely payroll processing: weekly, bi-weekly and semi monthly
- Prepares and audits payroll coversheets for each pay cycle
- Responsible for the overall maintenance of the Paycom payroll system
- Enter payroll corrections, benefit deductions, and garnishments
- Runs and audits payroll reports, pre/post pay cycle
- Investigate and resolve discrepancies in payroll and benefits deductions
- Audit and support 401(k) plan compliance, hardships, and loans
- Supports benefits EDI feeds and reporting across carrier integrations with Paycom
- Process employment verifications
- Maintain employee personnel files – both paper and electronic copies
- First-level support for both managers and employees regarding payroll and timecards
- Supports on/off-boarding processing in Paycom alongside the HR Generalist
- Updating any pay or job titles for employees on Paycom
- Setting up new states in Paycom, including state and federal labor law posters/boards
- Maintaining company forms & documents on Paycom
- Conducts the annual I-9 audit
- Supports ACA reporting (Forms 1094-C/1095-C)
- Leads W-2 preparation and year-end payroll processing
- Sending out performance reviews and follow up reminders to staff
- Sending out all policy updates and track to ensure employees complete
- Must be able to work immediately after any catastrophic weather event, potentially relocating to a non-affected area in order to have internet access, company expensed.
- Other duties as assigned by the HR Manager or VP– Corporate Services
REQUIRED SKILLS & EXPERIENCE
- Ability to organize, multitask, and prioritize in a deadline-driven environment
- Attention to detail, thoroughness, and accuracy are a must
- Must be able to maintain employee confidentiality and protect payroll operations by keeping all information confidential
- Excellent written and verbal communication skills
- Ability to deliver exceptional internal customer service
- Ability to build strong working relationships will all levels of the organization
- Working knowledge of Excel - ability to create basic formulas, build and maintain spreadsheets, create ad-hoc reports
- Able to calculate manual checks, hours worked, overtime, and other payroll calculations.
- Understand and apply company policies fairly with regards to payroll, time and attendance, benefits administration, and paid time off
- Ability to research payroll and benefits administration issues and clearly present findings to management for review
- Experience with payroll tax reconciliation and W-2/ACA year-end reporting
- Commitment to payroll best practices and regulations
EDUCATION & TRAINING
- AS degree required/BS degree preferred
EXPERIENCE
- 3– 4 years of payroll processing experience required, Paycom experience a plus.
LICENSES OR CERTIFICATIONS
- Progress toward CPP or FPP preferred
#HCI1
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $46,000–$86,000 per year (median ~$59,000). This is an AuditFriendly estimate, not an employer-provided figure.
More live payroll_specialist roles
- Accounting & Payroll Specialist — Cape Girardeau, MO, US
- Senior Payroll Specialist at Wise — Austin, Texas, United States
- Payroll Specialist at Military Spouse Corporate Career Network — Chicago, Illinois, US
- Payroll & Benefits Administrator at Lcp Tracker — New Braunfels, TX, US
- Payroll Accountant at W-Industries — Houston, Texas, United States
- Senior Payroll and Benefits Specialist at RCM — Toronto, Ontario, Canada
- Payroll Specialist at Konnect — Irvine, California, United States
- Payroll Analyst at LanceSoft — Los Angeles, California, United States
- Payroll Specialist (Operations) at House of Representatives — Washington, District of Columbia, United States
- Payroll Analyst at Integrated Resources — Los Angeles, California, United States
- Payroll Analyst at Support Services Office — Markham, Ontario, Canada
- Accounting and Payroll Clerk at Bay Haven — Collingwood, Ontario, Canada
- Supervising Payroll Clerk SY 2026-27 at Newark Board of Education — Newark, New Jersey, United States
- Payroll Specialist at Sims Crane and Equipment — Tampa, FL, United States
- Payroll Specialist at State of Nebraska — Lincoln, Nebraska, United States
- Payroll Specialist at ASRC Industrial — Carrollton, Georgia, US
- Payroll Specialist at PACS Group — Not Specified
- Payroll Analyst (Remote)
- Payroll specialist - Tijdelijk voor 6 maanden at CGI — Arnhem, Netherlands
- Payroll Accountant at Plaid (Remote)
- Payroll Clerk at SKEENA GOLD + SILVER — Vancouver, BC, Canada
- Senior Payroll Specialist at MyHR Partner (Remote)
- Payroll Specialist at Quanta Services — Red Bluff, California, US
- Payroll Specialist, Contract at DLL Group — Burlington, ON, Canada
- Payroll Specialist at Scotia Village — Cary, North Carolina, United States
- Payroll & Benefits Specialist at Hanna Brophy MacLean McAleer & Jensen — Los Angeles, California, United States
- Payroll Specialist at Durham College — Oshawa, ON, Canada
- Medical Billing & Payroll Specialist at BrightStar Care — Lexington, South Carolina, United States
- Payroll Specialist at Hbc Management Services — Honolulu, Hawaii, US
- Payroll Specialist at Van Buren Area Online Application Consortium (Remote)
- Payroll and Benefits Assistant at Teach Iowa — Iowa, United States
- Payroll & Benefits Specialist at NICHOLS CONSULTING ENGINEERS CHTD — Reno, Nevada, US
- Payroll and Benefits Specialist at Life Care Center of Port Townsend — Port Townsend, WA, US
- Payroll Specialist at PrimeFlight Aviation Services — Sugar Land, TX, US
- Payroll Accountant at Cre8tive Technology and Design — San Diego, California, United States
- Payroll & Benefits Specialist at Allen Lund Company — La Canada, CA, US
- Human Resources & Payroll Assistant Director at Cardinal Brothers Cleaning — Lexington, Kentucky, US
- Payroll Specialist at Sage — Thousand Oaks, CA, United States
- Payroll & Benefits Administrator at Empower FCU — Syracuse, NY, United States
- Payroll Analyst at CRS Temporary Housing — Phoenix, AZ, US
- Payroll Accountant at Argen Corporation — San Diego, California, United States
- Payroll Clerk at School District 57 — Prince George, British Columbia, Canada
- Campus Payroll Clerk 2026-2027 at Ector County Independent School District — Odessa, United States