Payroll Specialist
Calvary Chapel • Fort Lauderdale, FL • Full Time
Posted on Thu, Sep 10, 2026
- Administer the timekeeping structure, including adding and removing department timekeepers and maintaining their access.
- Review time cards each pay period, communicate required corrections to departments, and enter corrections directly when a department timekeeper is unavailable.
- Monitor overtime and report recurring overtime patterns to leadership.
- Process payroll for multiple entities in accordance with the published pay calendar, including clergy compensation (housing allowance designations and dual tax status).
- Build the pay run upload file from multiple source documents using the Paycor template.
- Review the high volume of pay adjustments received each period for accuracy, proper approval, and account coding.
- Enter employee-initiated non-pay changes, such as direct deposit updates.
- Maintain recurring voluntary and benefit deductions on individual employee records.
- Review all deductions and pay data prior to transmission, and run and review the preliminary pre-post register.
- Communicate pay run deadlines and cutoffs to department timekeepers.
- Prepare manual and replacement checks, and initiate stop payments on lost or destroyed checks.
- Maintain organized documentation for each pay run, including supporting approvals for every payment.
- Prepare and edit the payroll general ledger download for the Payroll Manager's review.
- Generate post-run reports, review for accuracy, and format them for upload into the accounting system.
- Provide recurring reports to department leaders, including overtime and voluntary deduction activity.
- Develop standardized reports for ongoing needs and prepare ad hoc reports on request.
- Assist in reviewing salary allocations across entities, funds, and departments, and report allocation trends.
- Assist in the timely distribution of W-2s and other year-end statements, including mailing W-2s to terminated employees.
- Review and process staff transitions, including pay rate changes, status changes, transfers, and bonus payments.
- Review new hire payroll records for accuracy, including tax withholding, banking information, and specialized deductions.
- Confirm employees are properly classified in the payroll system.
- Track tax-exempt W-4 elections and manage annual renewal.
- Serve as a resource to employees and HR on questions regarding time off, pay rates, and payroll deductions.
- Maintain data integrity across payroll and HR records and the underlying processes that support it.
- Manage user security and system access.
- Analyze data across systems to identify inaccuracies, inconsistencies, and anomalies, and participate in resolution.
- Document procedures and guidelines for payroll and HR system processes, and train users on them.
- Process approved vendor setup requests received through the shared vendor mailbox, establishing new vendor records from the request form and supporting documentation.
- Update existing vendor records, and verify and activate vendor status.
- Support weekly check printing and mailing.
- Spiritual Gifts in Administration, Wisdom and Discernment.
- Considerable knowledge of principles and practices of personnel administration.
- The flexibility to work over a number of projects and effectively balance workload.
- Initiative with a strong sense of urgency and is deadline driven.
- Have excellent organizational skills.
- Strong problem-solving ability.
- 5+ years’ experience in the clerical or administrative field.
- High level of initiative, conscientiousness, and ability to work with minimal supervision.
- Advanced knowledge and application in Google Suites and Microsoft Office applications (Word, Excel, and PowerPoint) and ability to utilize computer technology to enhance operations.
- Previous HRMS experience.
- Excellent written and verbal communication skills, dialogue and listening skills.
- The ability to relate and communicate well with staff and the general public.
- Maturity with the ability to keep confidential information confidential.
- Will adhere to all aspects of the Employee Handbook including “Expectations of Work Standards’
- Ability to be flexible and utilize good time management skills.
- We are an EEO employer.
- You may have to bend, sit or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs.
- This is a full-time (40 hours/week) hourly non-exempt position.
- You may have to work evenings and/or weekends to assist with special events or emergencies.
- Love what you do and have fun doing it!
- You have a way of making others feel at home and you encourage
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $49,000–$59,000 per year (median ~$53,000). This is an AuditFriendly estimate, not an employer-provided figure.
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