Payroll Officer II

Introduction

• Work Schedule: Monday - Friday
• Work Hours: Full-time, 40 hours per week
• Work Shift: First shift, 8:00 a.m. - 4:30 p.m.
• Location: 460 Silver St, Middletown, CT

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

• Supervise payroll operations for 10 facilities, overseeing one Payroll Officer 1 and nine Payroll Clerks supporting about 3,600 employees across nine unions.
• Manage complex 24/7/365 payrolls, ensuring accurate computations, including retroactive payments and garnishments.
• Train, guide, and evaluate staff; assign work, set priorities, and maintain unit procedures.
• Interpret and apply payroll policies, collective bargaining provisions, and respond to employee payroll inquiries.
• Oversee payroll record keeping, reconciliations, and preparation of reports and correspondence.
• Assist with payroll-related budget data and fringe benefit processing, including cost recovery calculations.

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

Start with us! Stay with us! Grow with us!

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

FOR ASSISTANCE IN APPLYING: 

Check out our Applicant Tips on How to Apply! Need more resources?  Visit our Applicant Toolkit for additional support throughout the recruitment process. 

BEFORE YOU APPLY: 

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.  
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. 
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. 
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. 
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.  Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. 
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. 

• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY: 

• Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly.
• For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).   

• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! 
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.  
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.  
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

• This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

QUESTIONS? WE’RE HERE TO HELP: 

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Julie Barker at Julie.Barker@ct.gov.

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

EXAMPLES OF DUTIES

• Schedules, assigns, oversees and reviews work of staff;
• Provides staff training and assistance;
• Conducts performance evaluations;
• Determines priorities and plans unit work;
• Establishes and maintains unit procedures;
• Develops or makes recommendations on development of policies and standards;
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
• Prepares reports and correspondence;
• Responsible for accuracy of payroll computations;
• Responsible for closely supervising more complex portions of a payroll such as retroactive payments or garnishments;
• Supervises payroll record keeping, coding and reconciliations;
• Answers employees questions about payroll related matters;
• Supervises control and distribution of paychecks;
• Interprets and applies complex or ambiguous payroll policies and procedures including provisions of collective bargaining;
• Assists in budget preparation by preparing payroll expenditure data;
• May provide information and process paperwork relating to employee fringe benefits;
• May be responsible for calculation of cost recovery for fringe benefits for federal or other funds; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • relevant agency policies and procedures;
  • and ability to apply state payroll procedures including those specifically related to each of various collective bargaining units;
• Knowledge of
  • and ability to apply relevant state and federal laws, statutes and regulations;
  • governmental accounting principles and practices as applied to payroll operations and record keeping;
• Considerable
  • interpersonal skills;
  • oral communication skills;
  • skill in performing arithmetical computations;
• Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

PREFERRED QUALIFICATIONS

• Experience applying human resources statutes, regulations, policies, procedures and bargaining unit contract agreement terms to payroll.
• Experience using PeopleSoft software to process payroll functions for the full payroll lifecycle.
• Experience processing medical, dental and group life benefits.
• Experience using Microsoft 365 Suite including Word, Excel, and Outlook.
• Experience investigating payroll discrepancies.
• Experience managing competing priorities while meeting deadlines.
• Experience utilizing UKG-Pro or similar time and attendance software.

SPECIAL REQUIREMENTS

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT