Payroll Manager, US

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Position Title: Payroll Manager, US

Position Type: Regular - Full-Time ​

Requisition ID: 43211 

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Responsible for the preparation and disbursement of payroll for approximately 4,500 employees at McCain Foods USA, Inc.  As part of our Finance accounting organization, this role is responsible for end – to – end payroll processing for all US employees. This role manages a diverse team comprised of payroll specialists and payroll analysts, and is also responsible for continued improvement of processes, and effective integration of activities with HR, Finance and other stakeholders.

Ensures compliance of established payroll policies and procedures and incorporate procedural changes when necessary.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for the integrity and processing of weekly/bi-weekly payroll cycles for the hourly and salaried employees.
• Oversee salary bi-weekly payroll cycle and verify all updates including salary changes, retro pay calculations, etc., are accurate and reflected in the internal human resource/payroll system.
  • Monitor and track employees that are enrolled in special pension plans including International Retirement Plan, non-qualified, excess contributions, etc.
  • Balance the salaried employee payroll registers to ensure taxable wages calculate properly and are accurately reflected on payroll checks.
  • Coordinate month-end accrual process and year-end W-2 distribution to ensure all U.S. locations are functioning in a consistent manner.
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Audit and Reconcile payroll prior to transmission and validate confirmed reports
• Understand proper tax treatment and processing requirements for wages and employer paid benefits
• Ensure the proper garnishment calculations and compliance
• Provide and document any necessary approvals prior to processing any off-cycle payments
• Ensures the processing of accurate and timely year-end reporting
• Work with accounting team to calculate and update any accruals for non-standard payments
• Update and reconcile statements from UKG PRO
• Develop ad hoc financial and operational reporting as needed
• Monitors changes and remains current on legal, regulatory or governmental requirements (e.g., wage and hour, garnishments, tax matters, Pension and other benefit deductions)
• Oversees the preparation of required reports or payments to government agencies, pension provider, or other organizations.
• Oversees the payroll processing activities for the US payroll department, which includes work allocation, problem resolution and training
• Manage, train, complete employee performance appraisals and handle all personnel issues for payroll staff. Control workflow to accomplish assigned tasks.
• Responsible for proper filing of federal, state and local payroll and company reports.  Investigate inquiries from outside agencies as needed.
• Key contact relating to policies, procedures and troubleshooting for Benefits & Payroll personnel from all locations (hourly & salary).
• Establish, update and ensure compliance with federally mandated standards relating to benefit plans and deductions, benefit rates and tax tables and limits on the human resource/payroll system.
• Other projects/duties as assigned or needed.

SUPERVISORY RESPONSIBILITIES:

• Payroll staff including exempt and non-exempt employees (3 direct reports).

MINIMUM QUALIFICATIONS:

Required Education, Knowledge, Skills & Abilities:

• Bachelor’s degree in finance/accounting or business or equivalent combination of training and experience.  Knowledge of benefit policies, practices and applicable laws required.
• Knowledge of labor laws pertaining to payroll is required.
• UKG Pro Payroll and UKG Workforce Management Timekeeping.
• Strong analytical and decision-making skills and attention to detail.
• Demonstrated effective interpersonal, written, and verbal communication skills.
• Demonstrated ability to plan and coordinate multiple projects/work initiatives at one time, adapt to changes and consistently meet deadlines.

Required Length & Type of Experience:

• Minimum of 8 years experience calculating and processing in-house payroll
• Minimum of 4 years supervisory experience.
• Experience with federal, state and city payroll taxes required.
• Prior experience with HR/Payroll ERP, time and general ledger systems required
• Skilled in the use of Microsoft Office Suite including Word, PowerPoint, Excel and Outlook, and willingness to experiment and work with new technologies
• Excellent written and oral communication skills

About McCain.  

Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.

Leadership principles. 

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.  

The McCain experience. 

We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together. 

Our purpose is grounded in building meaningful relationships. We’re big believers in the power of working together in person—it helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details. 

Compensation Package: $97,500.00 - $130,000.00 . USD annually + Bonus eligibility

The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs. This posting is for an existing vacancy.

Benefits: At McCain, we’re on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do, every day. We understand and appreciate that each person’s needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Well-being programs include vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned with applicable law and can vary by work level, location, and nature of the role. Additional benefit detail available during the application process.

Your well-being matters to us, and we’re here to provide you with the necessary resources to support you in being your best self at work — and at home.

McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions. 

Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain’s Global Privacy Policy and Global Employee Privacy Policy, as applicable. McCain leverages AI in the hiring process, though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here. 

Job Family: Finance      
Location(s): US - United States of America : Illinois : Oakbrook Terrace 

Company: McCain Foods USA, Inc.