Payroll Manager

Summary of Position

Essential Functions

1. Responsible for processing bi-weekly payroll in a timely and accurate manner incorporating compensation and benefit changes, PTO, new hires, terminations, and time card management for hourly and casual employees.
2. Responsible for the Benefits Administration and related communications with carriers and employees and employment verification letters. Responsible for Annual Open Enrollment Benefits logistics and updating new year benefit changes into Paycom.
3. Process annual compensation changes, housing, and COLA increases for staff as well as prepare the annual Compensation surveys.
4. Complete annual reporting for ACA, TASC and Empower compliance and BCBS Regulatory Data Collection and the year-end W-2 distribution to employees.
5. Oversee the Accounting Assistant which will provide support for the bi-weekly, monthly or annual reporting and accounts payable payroll processing, the Annual Open Enrollment for Benefits and specially requested reports for audit or budgeting purposes or by HR.

Other Key Responsibilities

• Primarily responsible for the payroll system integrity, compliance and utilization.
• Responsible for all payroll functions to ensure the bi-weekly payroll is processed accurately and without errors.
• Responsible for the ACA Annual Reporting Requirements (1095-C, 1095-B)
• Work with the payroll provider to ensure all W-2s and other required forms are distributed timely to employees.
• Oversees preparation of various bi-weekly and month end reports as requested by HR.
• Oversees preparation all monthly HR related bills for payment.
• Process checks for wage garnishments/child support.
• Responsible for the process of annual compensation surveys.
• Responsible for Short Term Disability/Long Term Disability and FMLA administration.
• Oversees preparation of reports as requested for the annual external and workman's compensation audits, budget or other reports as requested.
• Process annual retro, housing and compensation adjustments to be included in payroll.
• Responsible for administration of all benefits and open enrollment procedures.
• Enroll eligible employees during new Benefits enrollment at hire and annual open Benefit enrollments for all employees.
• Provide employees support for all payroll and benefits matters.
• Maintain & Process Cobra events upon termination-process continuation letters, reactivating benefits upon acceptance, track incoming payments
• Manage all reporting to ensure the accuracy of 401K, ACA, FSA, HSA Benefits, etc.
• Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement.
• Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities.
• Engage in ongoing personal and professional development through training, reading, coaching or mentoring, in order to grow as a leader and servant of Christ.
• Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams.
• Demonstrate and model Christ Church’s core values in daily work, relationships and service to others.
• Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed.
• Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate.
• Participate on the HRIS Payroll system replacement project, ensuring the new payroll system meets Christ Church’s payroll requirements and ensuring a seamless migration to the new system.
• Program/Event Coordination and Logistical Support 
  This function encompasses the comprehensive planning and execution of all departmental and organizational events, ensuring they run smoothly and align with the broader institution's goals. Key activities involve managing event logistics, coordinating necessary resources, and ensuring seamless collaboration across different departments. 
• Information and Records Management 
  This vital function involves maintaining accurate, organized, and accessible data systems. The assistant is responsible for inputting, updating, and managing organizational records and files—such as volunteer information, attendance data, and contact lists—to ensure data integrity and compliance with institutional procedures. 
• Communication and Scheduling Management 
  This function focuses on facilitating effective information flow and organizational efficiency. It includes managing the official calendars to prevent scheduling conflicts, prioritizing appointments, handling all inbound and outbound correspondence, and acting as the primary liaison on behalf of their supervisor or director.         

Spiritual Development

• Support and model individual spiritual formation i.e. Worship, Grow and Serve.  (Weekly worship, prayer, scripture reading, small group, volunteering/service, etc.).
• Regularly attends worship and participates in ministry events at Christ Church or a Christ Church campus unless exempted by Christ Church leadership.
• Seeks opportunities and participates in authentic worship, exalting and enjoying God as one of life’s greatest purposes and pleasures.
• Lives as an attractive witness, living to draw others to Christ in personal, daily mission.
• Intentionally seeks to become like Jesus, growing purposefully and intentionally.
• Values and contributes to genuine community, doing life together with colleagues and congregation.
• Enrolls in genuine service, living a life of service, humility and generosity.
• Engages fully in life-changing love by loving people extravagantly.

Ministry Traits

• Detail-oriented with high capacity to manage multiple projects at high level of detail and organization.
• Desire to continuously learn and serve others.
• Honest and trustworthy.
• Integrity for work habits and results.
• Ability to discern needs and respond appropriately, sensitively and proactively.
• Appreciation for own and others’ giftedness.
• Ongoing desire and effort to grow more Christ-like in character.
• Able to keep high degree of confidentiality.
• High degree of professionalism.
• Approachable and accessible.

Physical Demands & Work Environment

• Strong attention to detail, accuracy, and organizational skills.
• Excellent problem-solving and analytical abilities.
• Ability to maintain absolute confidentiality regarding financial, payroll, employee and work-related information.
• Effective oral and written communication skills with staff, volunteers, and leadership, conveying kindness, patience, and flexibility.
• Experience with relevant computer applications (e.g., Payroll systems, Microsoft Excel, Word and Outlook)
• Communicates with clarity and warmth across diverse audiences
• Demonstrates integrity, humility, and alignment with Christ Church’s values
• Collaborates effectively across teams and ministries
• Organizes and prioritizes work to meet goals with excellence
• Learns quickly and adapts to new tools, systems, and challenges
• Resolves conflicts constructively and maintains healthy relationships
• Innovates and improves ministry systems to better serve people