Payroll Manager

Overview

AHI Facility Services strives to provide cost-effective world class integrated facility services to commercial building owners and/or managers nationwide, while simultaneously providing their employees, tenants and visitors a clean environment in which to work, office and visit.
AHI Facility Services se esfuerza por brindar servicios de instalaciones integrados de clase mundial a propietarios de edificios comerciales y / o gerentes a nivel nacional, al mismo tiempo que provee a sus empleados, inquilinos y visitantes un ambiente limpio donde trabajar, y visitar.

Job Skills / Requirements

Position Summary

AHI Facility Services, Inc. is seeking an experienced Payroll Manager to oversee payroll operations for a large, multi-location workforce. This role is responsible for ensuring accurate and timely payroll processing, managing payroll-related benefits deductions, maintaining payroll and HR systems, supporting compliance initiatives, and providing payroll reporting and analysis. The Payroll Manager will partner closely with Human Resources, Finance, and Operations leadership to maintain payroll accuracy, strengthen internal controls, minimize payroll risk, and ensure compliance with federal, state, and local wage and hour regulations.

Key Responsibilities

Payroll Administration

• Manage full-cycle payroll processing for hourly and salaried employees across multiple locations.
• Ensure accurate and timely processing of wages, overtime, bonuses, and deductions.
• Review payroll reports and validate payroll data before submission.
• Maintain payroll records and supporting documentation.

Benefits & Payroll Deductions

• Administer payroll-related benefits deductions, including medical, dental, vision, and voluntary benefits.
• Coordinate with HR and benefit providers to ensure accurate deduction setup and eligibility updates.
• Reconcile benefit deductions and support open enrollment payroll configuration.

Payroll & HRIS Administration

• Maintain and administer payroll and HRIS systems, including payroll codes, earnings, deductions, and system settings.
• Ensure employee data accuracy and system integrity.
• Troubleshoot payroll system issues and coordinate with vendors or IT support as needed.

Reporting & Data Analysis

• Generate payroll, labor, and workforce reports for leadership.
• Support payroll reporting for Finance, HR, Operations, ACA compliance, audits, and workforce analytics.
• Maintain payroll documentation and records for audits and compliance reviews.

Compliance & Risk Management

• Ensure compliance with FLSA and applicable federal, state, and local payroll regulations.
• Monitor payroll activity and identify potential payroll discrepancies, compliance concerns, or wage and hour risks.
• Investigate irregularities such as missing time records, unauthorized manual time entries, excessive payroll adjustments, overtime inconsistencies, duplicate hours, and other payroll exceptions.
• Partner with HR and Operations to resolve payroll issues and strengthen payroll controls.
• Support payroll tax filings, year-end reporting, audits, and compliance initiatives.

Process Improvement

• Identify opportunities to improve payroll efficiency, accuracy, and automation.
• Develop and maintain payroll procedures, controls, and documentation.
• Support continuous improvement initiatives related to payroll and timekeeping processes.

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred.

Experience

• Minimum of five (5) years of payroll management or senior payroll administration experience.
• Experience managing payroll for large hourly workforces and multi-location operations.
• Experience administering employee benefit deductions and payroll compliance programs.

Technical Skills

• Experience with payroll and HRIS systems; WinTeam experience preferred.
• Advanced Microsoft Excel and payroll reporting skills.
• Experience configuring payroll earnings, deductions, codes, and reports.

Knowledge & Competencies

• Strong knowledge of FLSA, wage and hour laws, payroll taxes, and payroll compliance requirements.
• Understanding of payroll controls, audits, and risk management practices.
• Strong analytical, problem-solving, and organizational skills.
• Exceptional attention to detail, confidentiality, and integrity.
• Ability to manage multiple priorities and collaborate effectively with HR, Finance, and Operations teams.

Additional Information / Benefits

Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays

This job reports to the Danet M Cartagena Felix

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1