Payroll Coordinator

We are seeking a detail-oriented and highly organized Payroll Coordinator to support a busy payroll team in a fast-paced environment. This role will work closely with the Payroll Manager and assist with day-to-day payroll operations, timekeeping administration, employee support, and payroll-related communications. While advanced payroll expertise is not required, candidates should have prior exposure to payroll processes and a willingness to learn.

This is an excellent opportunity for someone who is computer savvy, enjoys working independently, and thrives in an environment where accuracy, responsiveness, and time management are critical.

Key Responsibilities

• Support the Payroll Manager with daily payroll administration tasks.
• Assist with timekeeping and attendance system maintenance and troubleshooting.
• Review employee time records for accuracy and communicate with supervisors and managers regarding corrections or approvals.
• Assist employees with payroll, timekeeping, and PTO-related questions when visiting the office or contacting the department.
• Manage and maintain PTO tracking and related employee requests.
• Enter, update, and verify employee payroll and timekeeping information.
• Communicate professionally with employees, managers, and leadership regarding payroll-related matters.
• Utilize company systems and technology tools, including AI platforms such as Claude, to assist with administrative and payroll-related tasks.
• Maintain confidentiality of payroll and employee information.
• Support payroll audits, reporting, and documentation as needed.
• Perform additional administrative duties and special projects as assigned.

Requirements

Required:

• 1+ year of payroll or payroll support.
  
• Familiarity with payroll processes and timekeeping systems.
  
• Strong computer skills and ability to learn new systems quickly.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Strong written and verbal communication skills.
• Professional customer service skills when interacting with employees and management.
• Ability to maintain confidentiality and handle sensitive information.

Preferred:

• Experience supporting payroll processing in a high-volume environment.
• Experience with PTO administration and employee records maintenance.
• Exposure to payroll software, HRIS, or workforce management systems.
• Experience using AI tools such as Claude or similar technology platforms.