Payroll Clerk

QUALIFICATIONS:

• Thorough knowledge of accounting practices
• Governmental accounting experience
• Degree preferred
• Physical and mental stamina and ability to perform job functions, tasks and duties.

REPORTS TO:   Accounting Supervisor

SUPERVISES:   Non-Applicable

TERMS OF EMPLOYMENT: 12 Months 

PAY FACTOR: Non -Applicable

JOB GOAL:   To assist current, past, and potential employees by administering compensation, benefits, ethics, staff management and fostering employee relationships

PERFORMANCE RESPONSIBILITIES:

• Reviews and posts leave imported from substitute system and enters leave for employees as needed.
• Enters time cards and extra pay for regular employees.
• Prepares monthly retirement reports for retirement systems.
• Prepares monthly payroll checks for all regular employees in the district.
• Completes quarterly unemployment insurance reports.
• Prepares all tax reports.
• Enters new employee pay information into payroll system.
• Completes verification of employment via phone, letter and fax.
• Maintains employee payroll files for active and inactive employees.
• Prepares documents for employees who enter drop, retire or pass away for the retirement systems.
• Makes adjustments to employee's pay when required.
• Enrolls new employees into the retirement systems.
• Assists new hires in completing new hire documents, and tracks that all are turned in before deadline
• Terminates employees from the retirement systems.
• Maintains online files with the retirement systems.
• Calculates employee docks for those employees on leave without pay and extended sick leave.
• Tracks employees on leave and notifies personnel when all leave is exhausted.    
• Performs any additional duties assigned by the superintendent and/or evaluator.

PROFESSIONAL ETHICS:

• Maintains good attendance.
• Reports to work on time.
• Displays professional ethics on and off duty.
• Adheres to all Iberville Parish School Board's Policies
• Reports job-related injuries within 24 hours of work accident to the immediate supervisor.
• Assumes responsibility for implementation of emergency procedures.
• Seeks and maintains a positive attitude of promoting school and community relations.
• Participates in and promotes harmonious working relationships with students, colleagues, parents and community members.
• Attends meetings as directed.
• Serves on task force and decision-making committees, when appropriate.