Payroll Clerk

Title: Payroll Clerk

Reports To: Treasurer

Employment Status: Full time – 12 Months

FLSA Status: Exempt

Qualifications:

1. High school diploma or equivalent.
2. Record of good attendance and strong work ethic.
3. Evidence of good moral character as established in section 3301-20-01 of the Ohio Administrative Code.
4. Professional tact, diplomacy, and presentation with administrators, staff, teachers, students, parents, and the community.
5. Ability to maintain confidential information.
6. Demonstrated skills in use of technology for productivity and professional communication.
7. Ability to work collaboratively with staff, administrators and the public.
8. Demonstrates a sincere desire to aid all staff, students and the community.
9. Experience with computerized general accounting procedures.
10. Skill with office machines (calculator, computer, etc.).
11. Alternatives to the above qualifications as the Board of Education may find appropriate.

General Description:

Is responsible for the systematic processing of regular payroll data and assisting in all related administrative operations associated with department processes.

Essential Functions:

1. Completes specified phases of payroll preparation as directed by the Treasurer and/or Assistant Treasurer.
2. Verify payroll posting to general journal.
3. Operates all phases of computer input, including receipts, posting, purchasing, invoice payment and payroll.
4. Produces all month end, quarterly and other reports as directed by the Treasurer.
5. Assists in preparation of reports to the State Department of Education, State Auditor’s Office and others as necessary.
6. Handles correspondence and inquires with vendors and employees as necessary.
7. May assist with or processes and mails out-going purchase orders.
8. May assist with or processes and certifies billing purchases for payment.
9. May assist with necessary forms and reports for student activity files, sales, profit/loss statements, financial reports, ticket sales, etc.
10. May assists with inventory procedures.
11. Assists in appropriation procedures, budget development, cost projections and planning.
12. Performs research projects as requested.
13. Accesses and responds to electronic communication (i.e. website, email, voicemail, etc.) daily.
14. Performs other duties as assigned by the Treasurer or Assistant Treasurer.

Other Duties and Responsibilities:

1. Serves as a role model for students in how to conduct themselves as responsible citizens.
2. Helps instill in students the belief in and practice of ethical principles and democratic values.
3. Remains compliant with district policies regarding alcohol and substance use/abuse. (ie: PO 4122.01 and PO 4170)
4. Accesses an online verification system to clock-in and out of work each day.
5. Reports absence into online reporting system 
6. Actively participates in professional development provided by the district to stay abreast of expectations, necessary processes, shared procedures, and new resources.
7. Maintains confidentiality of records.
8. Conducts all work in a safe and responsible manner.
9. Conducts other duties as assigned by the Treasurer.

Additional Working Conditions

1. Occasional exposure to blood, bodily fluids and tissue.
2. Occasional operation of a vehicle under inclement weather conditions.
3. Occasional interaction among unruly children.
4. Occasional lifting and carrying of 15-30 pounds.
5. Repetitive hand motion (e.g. computer keyboard)
6. Frequent interruptions of duties by students, visitors, staff and/or telephone.

Title: Payroll Clerk

This job description in no manner states or implies that these are the only duties and responsibilities to be performed by the position incumbent.  The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor, appointing authority, or designee.