Payroll Clerk and Payroll Backup

About Us

We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.

Job Summary

CCI Mechanical, Inc. is seeking a detail-oriented Payroll Clerk to support our Accounting department. This professional will ensure continuous, seamless payroll operations across our commercial design-build, fabrication, and mechanical service divisions. The ideal candidate ensures uninterrupted pay processing for our engineers, technicians, and office staff during peak operational periods and team absences.

Essential Duties & Responsibilities

Key Responsibilities

• Payroll Processing: Serve as secondary or backup support for end-to-end payroll runs, including reviewing timecard submissions, calculating labor wages, and processing direct deposits for trade and corporate personnel.
• Support & Inquiry Resolution: Respond to time-sensitive payroll inquiries from staff, addressing pay discrepancies and system questions professionally.
• Data Maintenance: Assist with onboarding new hires, processing union/non-union terminations, and updating employee data within the COINS ERP+ application.
• Compliance & Reporting: Help review wage registers, process manual checks, and maintain accurate records to meet IRS, state, and construction-specific regulatory standards.
• Collaboration: Coordinate with Human Resources, Finance, and project management teams to clear up outstanding reconciliation items or adjust leave and deduction records.

Qualifications

• Experience: 3 years of experience in payroll, or accounting, preferably within the construction, mechanical, or trade services industry.
• Technical Skills: Proficiency in payroll software, Excel, and other payroll systems.
• Confidentiality: Ability to handle sensitive financial and personal employee information with the highest degree of discretion.
• Organizational Skills: Strong attention to detail, accuracy in heavy data entry, and the ability to operate under strict deadlines.

#cci

Physical Demands

Sitting for long periods of time

Work Environment

Office environment with on site gym, free drinks and snacks

Benefits

Medical, Dental, Vision, Life, STD, LTD and 401k with match

Equal Opportunity Employer

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees