Payroll Specialist

We are currently looking to fill a Payroll Specialist position for our Fresno, CA office:

Direct Reports: None

Key contacts

• HR Manager 
• Human Resources Business Partner
• Receptionist
• Leadership Team
• Financial Controller
• SSI Employees and Managers

Key Performance Indicators

• Ensures compliance with federal, state, and local tax laws and payroll regulations
• Ensures timely and accurate payment of employee salaries and wages
• Error free payroll processing for multiple states according to payroll schedule
• Routinely audits payroll for accuracy
• Accurate filing of payroll documentation on a weekly basis
• Federal and state compliance reports completed on time
• Maintain confidentiality of payroll information

Key Accountabilities

• Accountable and responsible for all aspects of payroll service and processing for employees.
• Contacts and assists employees in the process of obtaining information for payroll processing and tax related issues; verifies totals, responds to and resolves employee questions and problems in a timely manner, delivering quality customer service.

 Essential Duties and Responsibilities

• Analyzes, prepares and accurately keys all payroll related data necessary to process and meet schedules.
• Verification of weekly time-keeping records. 
• Resolving payroll discrepancies and errors.
• Processes garnishments, support orders, FTO (flexible time off), insurance premiums and 401(k) deductions. 
• Routinely audits payroll, hours worked, FTO accruals, tax deductions, tax filings, and benefit deductions.
• Maintains accurate, current electronic payroll and personnel files and routinely uploads paper files. 
• Assists employees with inquiries regarding payroll issues and time off accruals. 
• Establishes and maintains a positive working relationship with employees, agencies and co-workers.
• Keeps abreast of the payroll processing system and changes in payroll laws and regulations including wage and tax laws, and corresponds with federal, state and local tax agencies throughout the United States on behalf of the employer.
• Monitors electronic time clocks and reviews punches in employee’s timecards for completeness and accuracy. 
• Distribute temporary employees’ timecards to appropriate agency every week.
• Completes all verification of employments within 24 hours. 
• Prepares appropriate payroll reports as needed by the Finance Department.
• Prepares, completes and submits any State or Federal payroll reporting requirements.
• Ensures all requests for audit documentation is completed in a timely manner.
• Partners with HR Generalist during open enrollment to ensure benefit deductions are accurate for new plan year.
• Prepares and processes end of year payroll processing.
• Routinely provides back up support to the front desk as needed.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly exposed to moving mechanical parts.  The noise level in the work environment is usually moderate.

This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment, and occasional exposure to manufacturing equipment. The noise level in the work environment is usually moderate.

Benefits At Sinclair: We offer our employees flexible time off (FTO), paid sick leave, and ten paid holidays!