Payroll Assistant

SUMMARY:

The Payroll Assistant is responsible for biweekly payroll in ADP software and related schedules; in charge of recording and reconciling cash; backup with increasing responsibility for general ledger detail. With substantial initiative and minimal guidance, provides special project support to Chief Financial Officer, including data collation, manipulation, analysis, and the writing of reports complete with independent recommendations and sound judgment.

EXPECTATIONS:

•Arrives on time and adheres to set schedule

•Provides support for Chief Financial Officer and staff

•Maintains files and records current

•Maintains open communication with supervisor and all staff

•Collects and records data accurately

•Works flexible or extended hours where necessary

•Participates in health center in-services, listening and respecting others’ ideas

•Abides by Rules of Confidentiality

•Demonstrates awareness and compliance of the corporate and organizational missionand objective of Camarena Health to promote health care access for all members of thecommunity.

•Use of professionalism and best efforts in your position.

DUTIES and RESPONSIBILITES

1.0 PAYROLL

1.1 Prepares bi-weekly payroll in ADP software and other related schedules.

1.2 Verifies time cards for accrued sick and vacation hours; encourages employee compliance with correct time record processes.

1.3 Organizes and maintains current training curriculum.

1.4 Prepares bi-weekly sick and vacation accrual balances for all staff and supervisors.

1.5 Prepares employment verification forms as needed.

1.6 Prepares allocation spreadsheets monthly and quarterly.

1.7 Assures accuracy of quarterly and annual Payroll tax filings.

1.8 Prepares quarterly Site Reports for State.

1.9 Responsible for entering all new hire / employee changes.

2.0 OTHER

1.1 Prepares minutes for Finance Committee.

1.2 Records all cash entries (cash receipts, transfers)

Payroll Assistant 2 of 2

3.0 BACK-UP FOR GENERAL LEDGER

1.1 Assists in balancing balance sheet accounts.

1.2 Prepares all grant billings

4.0 FISCAL ASSISTING/OTHER

1.1 Covers telephone calls for other Fiscal and Administrative Staff as necessary.

1.2 Collects and analyzes statistical data as needed.

1.3 Prepares reports for Executive Director, Chief Financial Officer, and management team as needed, with minimal input and substantial initiative, using sound judgment, research, and complete with recommendations for course of action when appropriate.

1.4 Various other duties as assigned by Supervisor and Department Head. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

MINIMUM REQUIREMENTS:

Education

•AA or AS Degree in business or accounting.

Prior Experience:

•Experience with ADP payroll processing software.

•Experience or a two-for-one basis may be used to waive degree requirements.

•Experience to include some management and training responsibilities.

Knowledge/Abilities:

•Analytical skills for researching and compiling complex projects, data.

•Mathematical accuracy, attention to detail, alertness to detect error in records,data, and research.

•Well organized; ability to establish or correct order in project and paper flow.

•Effective team player.

•Positive, proactive communication skills

•Computer skills; knowledge of Lotus 1-2-3 and WordPerfect.

Physical Requirements:

•Must be able to move up to 20 pounds and push up to 50 pounds (on wheels)

•Must be able to hear staff on the phone and those who are served in-person, andspeak clearly in order to communicate information to clients and staff.

•Must be able to have vision that is adequate to read memos, a computer screen,personnel forms clinical and administrative documents.

•Must have high manual dexterity.

•Must be able to reach above the shoulder level to work, must be able to bend, squatand sit, stand, stoop, crouching, reaching, kneeling, twisting/turning fingering andfeeling