Payroll & Billing Specialist

Payroll & Billing Specialist (Full-Time, Onsite)
Huntleigh USA Corporation
Location: Boston Logan International Airport (BOS) – Boston, MA
Position Type: Full-Time | Onsite
Pay: $28.00–$30.00 per hour

Position Overview

Huntleigh USA Corporation is seeking an experienced Payroll & Billing Specialist to join our team at Boston Logan International Airport (BOS). This is a full-time, onsite position responsible for the accurate processing of payroll, billing, accounts receivable support, and payroll compliance.

We are seeking a highly organized professional with exceptional attention to detail who thrives in a fast-paced environment. Extensive Paycom experience and bilingual fluency in English and Spanish are preferred for this position.

Key Responsibilities

• Process payroll accurately and on time using Paycom HR & Payroll System.
• Ensure payroll compliance with all applicable federal, state, and local regulations.
• Maintain accurate payroll records, employee earnings, deductions, and tax documentation.
• Investigate and resolve payroll discrepancies while partnering with Human Resources and management.
• Prepare, review, and distribute customer invoices accurately and efficiently.
• Monitor accounts receivable and follow up on outstanding invoices.
• Reconcile billing records and assist with financial reporting.
• Maintain accurate billing documentation and financial records.
• Respond professionally to employee and client payroll and billing inquiries.
• Assist with payroll audits and reporting.
• Recommend process improvements that enhance payroll and billing efficiency.
• Maintain confidentiality while handling sensitive employee and financial information.
• Perform additional administrative and accounting duties as assigned.

Required Qualifications

Required Experience

• Minimum of 3 years of payroll processing experience.
• Demonstrated hands-on experience using Paycom Payroll and HRIS is REQUIRED.
• Experience managing payroll for multi-state employees preferred.
• Previous billing, invoicing, or accounts receivable experience.
• Strong understanding of payroll tax regulations and wage and hour compliance.

Required Skills

• Bilingual (English/Spanish) Preferred – Must be able to communicate professionally in both English and Spanish with employees, managers, and business partners. Willing  to consider candidates who are not bilingual as well.  
• Paycom experience REQUIRED – Candidates without Paycom experience will not be considered.
• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Strong analytical and problem-solving abilities.
• Exceptional organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while consistently meeting deadlines.
• High level of professionalism, discretion, and confidentiality.

Preferred Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent professional experience will be considered.

Why Join Huntleigh USA?

Huntleigh USA is a trusted leader in aviation services, committed to operational excellence and exceptional customer service. We offer a collaborative work environment where employees are valued and provided opportunities for professional growth.

Benefits Include

• Competitive pay: $28.00–$30.00 per hour
• Full-Time, Onsite Position
• Comprehensive benefits package for eligible employees
• Paid Time Off
• Health, Dental, and Vision Insurance (Eligibility Varies by Location)
• 401(k) with company match (where applicable)
• Professional development and advancement opportunities

Important Requirements

This position requires:

• Previous Paycom Payroll System experience
• Full-time onsite availability at Boston Logan International Airport (BOS)

Qualified candidates who meet these required qualifications are encouraged to apply and become part of the Huntleigh USA team.

Required Education:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Required Experience:
- Minimum of 3 years of experience in payroll processing and billing within a corporate environment.
- Proven track record of managing payroll systems and ensuring compliance with federal and state regulations.
- Experience in handling complex billing processes and resolving discrepancies efficiently.
- Familiarity with accounting software and payroll systems such as ADP, QuickBooks, or similar platforms.
Required Skills and Abilities:
- Strong analytical skills with the ability to interpret financial data and generate accurate reports.
- Excellent organizational skills and attention to detail to manage multiple tasks and meet deadlines.
- Proficient in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
- Effective communication skills to liaise with internal departments and external clients professionally.
- Ability to work independently and collaboratively in a fast-paced environment.
- Problem-solving skills to identify issues and implement solutions promptly.